Administrative Assistant

Rutgers University is a premiere, Research 1 institution seeking an Administrative Assistant for the Educational Opportunity Fund (EOF) program within the School of Arts and Sciences. The role involves providing high-level administrative support to the EOF Program and leadership team, managing various administrative tasks, and assisting students, faculty, and staff. Responsibilities Processes various administrative documents and internal and state databases Assists with department wide-events, programs, marketing, and staff trainings Provides support to students, faculty, and staff that need assistance with program wide information Performs various tasks related to procurement, HR, and financial transactions Creates routine informational materials Arranges meetings and associated logistics, provide information, greet, and direct visitors to proper destinations, organize schedules, make appointments and reservations, maintain records and files, prepare supply orders Monitors daily staff attendance, supervises work study students and student colleagues Carries out routine and non-routine tasks with occasional review of work outputs by supervisor Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of departmental administration and program coordination Skills A bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing Good communication skills and computer literacy Understand how to prioritize in fast paced environment as well as work with students in a higher education setting Proficient in Microsoft office (Word power point, excel, outlook, etc.) Must communicate effectively with students, staff, and faculty in a professional manner at all times Previous work experience with general budget applications Experience in supporting higher education and professional development programs Knowledge of University academic and professional development processes /standards Familiarity with learning platforms (Canvas, etc.) and with cornerstone/HCM Benefits Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Company Overview Rutgers University is an institution for higher education for doctoral and professional degree programs. It was founded in 1766, and is headquartered in Albuquerque, New Mexico, USA, with a workforce of 10001+ employees. Its website is Company H1B Sponsorship Rutgers University has a track record of offering H1B sponsorships, with 237 in 2025, 202 in 2024, 177 in 2023, 182 in 2022, 181 in 2021, 182 in 2020. Please note that this does not guarantee sponsorship for this specific role.