Administrative Assistant

Spencer Fane LLP is a law firm seeking an Administrative Assistant to provide administrative and project support to attorneys and paralegals. The role requires excellent organizational skills and the ability to manage multiple tasks in a dynamic environment. Responsibilities Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient Assists with coordinating incoming and outgoing communications (including telephone, e-mail and fax) Communicates timely with clients in a professional manner with discretion and confidentiality Proactively manages busy calendars, including frequent court appearances and filing deadlines Handles expense reporting, time entry, reimbursements, invoice payments, check requests and prebills Responsible for printing, scanning and mailing documents Maintains accurate electronic filing and organizational systems with the highest regard for ease of use and timely retrieval of documents Responsible for opening new matters, filing new cases, summons, dismissals and satisfactions, and communicating court results Independently uses sound judgment and initiative to successfully execute against established deadlines Assist paralegal with other client/matter related tasks Other duties and projects as assigned Skills High School Diploma Execution-oriented, self-starter, and self-navigator who can prioritize tasks and balance the demands of multiple projects and stakeholders Excellent oral and written communication skills Excellent organizational abilities Strong attention to detail and problem-solving skills Advanced skills with Microsoft Office required, including Excel, Word, and Outlook Notary Certificate Experience in fast-paced office setting Experience in law firm or legal department Adobe experience Benefits Medical Vision Dental PTO 401k Life Disability Company Overview Spencer Fane is a law firm that offers legal services in business, finance, and labor laws. It was founded in 1879, and is headquartered in Austin, Texas, USA, with a workforce of 501-1000 employees. Its website is