Administrative Assistant 1 or Trainee (NY HELPS)

The New York State Department of Agriculture and Markets is seeking an Administrative Assistant 1 or Trainee to work in the Division of Food Laboratory in Albany. The role involves performing a variety of administrative tasks to support laboratory operations, including managing records, coordinating supplies, and assisting with documentation. Responsibilities Perform a wide range of administrative tasks related to correspondence, file and calendar management, and work coordination Maintain laboratory records and files, including personnel, vendor, and report documentation Distribute laboratory reports electronically Assist with records retention and transitioning to paperless systems Support laboratory operations by receiving laboratory and office supplies Maintain an updated order database Ensure adequate inventory levels Schedule equipment maintenance and repairs Maintain out-of-service documentation Prepare shipment material to field inspectors Submit and track work orders Skills One year of permanent, contingent-permanent, or 55 b/c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration Completion of a set training and development program to be advanced to the full performance level of this title Completion of four mandatory courses: Microsoft Word Basics, Customer Service, Organized Office Worker, Successful Business Writing Completion of eight courses, four mandatory and four electives, in the following administrative support competencies: Computer Skills and Technology, Interpersonal and Customer Relations, Professionalism and Self-Management, Verbal and Written Communication One year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law Additional one year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration Additional two years of experience in the areas listed above Benefits Inexpensive Health Insurance options Free dental and vision coverage NYS Pension Plan membership Generous paid time off 5 days of personal time 13 vacation days 13 sick days 13 paid holidays Federal Public Service Loan Forgiveness Program (PSLF) Company Overview The New York State Department of Agriculture and Markets focuses on enhancing the quality of life for the people of New York State by supporting the production of high-quality and diverse agricultural products; ensuring a safe, nutritious and accessible food supply; providing economic opportunities for farms and rural residents; fostering agricultural environmental stewardship; and safeguarding New York State’s land and livestock. It was founded in undefined, and is headquartered in Albany, NY, US, with a workforce of 201-500 employees. Its website is