Administrative Assistant 1 or Trainee (NY HELPS)

The New York State Department of Agriculture and Markets is seeking an Administrative Assistant 1 or Trainee to work in their Division of Food Safety and Inspection in Albany, NY. The role involves providing administrative support to the Farm Products Unit, including handling phone calls, invoicing, and preparing financial reports.ResponsibilitiesAnswer and channel phone calls from inspections staff and the produce industryInvoice and facilitate accounts receivables for various programs of the unit by using excel and access spreadsheets and Quick BooksPrepare and process required financial reportsSupport the Farm Products staff in daily mattersProcess the Farm Products Unit’s p-card expense report reconciliation in SFSMaintain certificate accountabilitySkillsOne year of permanent, contingent-permanent, or 55 b/c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higherSix months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administrationSuccessful completion of a set training and development program to be advanced to the full performance level of this titleCompletion of four mandatory courses: Microsoft Word Basics, Customer Service, Organized Office Worker, Successful Business WritingCompletion of eight courses, four mandatory and four electives, in the following administrative support competencies: Computer Skills and Technology, Interpersonal and Customer Relations, Professionalism and Self-Management, Verbal and Written CommunicationOne year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law for 70.1 Transfer QualificationsBenefitsInexpensive Health Insurance optionsFree dental and vision coverageNYS Pension Plan membershipGenerous paid time off5 days of personal time13 vacation days13 sick days13 paid holidaysFederal Public Service Loan Forgiveness Program (PSLF)Company OverviewThe New York State Department of Agriculture and Markets focuses on enhancing the quality of life for the people of New York State by supporting the production of high-quality and diverse agricultural products; ensuring a safe, nutritious and accessible food supply; providing economic opportunities for farms and rural residents; fostering agricultural environmental stewardship; and safeguarding New York State’s land and livestock. It was founded in undefined, and is headquartered in Albany, NY, US, with a workforce of 201-500 employees. Its website is http://www.agriculture.ny.gov.



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