Administrative and Office Specialist

Job Description Support the programs at the Southern Piedmont AREC and work closely with VAES/AREC administrative specialists in other ARECs and the main campus to coordinate team meetings, mentor newly hired AREC Administrative Specialists, and provide fiscal and HR (onboarding/offboarding) support to other ARECs should assistance be needed. The primary responsibilities include maintaining and providing technical assistance with office equipment, procurement and receiving shipments, fiscal auditing, Human Resources support, event scheduling and support, facilitating contracts with internal (VT/CALS facilities) and external contractors, and providing communication support with our internal and external stakeholders. This position will work with the Director and the Assistant Director to develop procedures that increase the efficiency of operations at the Southern Piedmont AREC. This position will act as the safety coordinator for the Southern Piedmont AREC. This position reports to the Southern Piedmont AREC Director and works closely with the Southern Piedmont AREC Assistant Director and the Southern Piedmont AREC Director's Office Administrative Specialist. The position is based at the Southern Piedmont AREC in Blackstone, VA. Remote work is not available for this position and office hours are from 7:30AM - 4:30PM. In-state travel may be necessary for coordinating activities, training, and meetings. Virginia Tech is unable to sponsor applicants for work visas for this vacancy. Required Qualifications Associate's degree in administrative or business management, accounting, or related field; or the combination of education and work-related experience. Proficiency using computers and software such as the Microsoft Office products including Word, Excel, Outlook, OneDrive (or similar), and Teams. Willingness and ability to become proficient in using Virginia Tech proprietary software/databases used in fiscal, HR, safety, inventory, etc., within 6 months of start date. Demonstrated ability to interpret, convey, and follow organizational procedures. Organizational and multitasking skills with demonstrated ability to maintain accurate digital and paper records in an organized manner. Excellent interpersonal, and oral and written communication skills in English. Preferred Qualifications Bachelor's degree in business administration, business management, accounting or related field. Demonstrated skills (coursework and/or experience) in financial data management, administrative office management and/or accounting. Training or demonstrated skill in image/video editing software. Pay Band 3 Overtime Status Non-Exempt: Eligible for overtime Appointment Type Regular Salary Information $44,000 - $51,000; commensurate with experience Hours per week 40 Review Date December 14, 2025; open until filled Additional Information In addition to completing the required state application, be sure to upload a current resume and a cover letter explaining how you are qualified for the position. The successful candidate will be required to have a criminal conviction check. About Virginia Tech Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College .The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes .A leading global research institution, Virginia Tech conducts more than $650 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact Laura Debuskat [email protected] during regular business hours at least 10 business days prior to the event. Apply tot his job