Administrative & Research Virtual Assistant (Ar...

Overview

We are seeking a detail-oriented, organized Virtual Assistant to support an independent artist and creative professional. This role will initially focus on research, scheduling, and administrative support, with the opportunity to expand into billing, basic bookkeeping, website updates, and social media coordination as the business grows.

This is an ideal role for someone who is comfortable with online research, organizing information, and proactive planning, and who enjoys supporting creative professionals behind the scenes.

Core Responsibilities (Immediate Priorities)

Research & Opportunity Tracking

● Research and identify relevant art shows, exhibitions, and creative events (local, national, and online)

● Compile and organize event details including:

○ Event dates and locations

○ Submission deadlines

○ Fees and requirements

○ Target audience and credibility of the event

● Present findings in a clear, structured format to support decision-making

Scheduling & Weekly Planning

● Assist with weekly planning and time management

● Help structure the week ahead by:

○ Organizing priorities

○ Scheduling dedicated work blocks

○ Maintaining calendars and timelines

● Coordinate schedules and ensure deadlines are tracked and met

Administrative Support

● Maintain organized spreadsheets or databases to track:

○ Events researched

○ Submissions

○ Contacts

○ Deadlines and follow-ups

● Create and maintain templates for tracking and reporting

Secondary / Future Responsibilities (Added Over Time)

Billing & Clerical Support

● Assist with sending invoices and basic billing tasks

● Maintain simple records for payments and transactions

● Support improved organization of financial and administrative workflows

Website Support (Optional / Capability-Based)

● Perform basic website updates (Wix platform), such as:

○ Updating images and text

○ Refreshing content based on direction

● Support ongoing website organization and optimization (no full website development required)

Social Media & Online Presence (Optional)

● Assist with basic social media coordination, including:

○ Scheduling posts

○ Uploading content

○ Maintaining consistency across platforms

● Support content organization based on provided direction (creative strategy handled separately)

• Highly organized and detail-oriented
• Comfortable working independently with minimal supervision
• Proactive in identifying opportunities and organizing information
• Flexible and adaptable as the role evolves
• Interested in supporting a growing creative business

• Required
• Strong online research skills
• Experience with spreadsheets (Google Sheets or Excel)
• Familiarity with calendar and scheduling tools
• Excellent organizational and documentation skills
• Clear written communication
• Nice to Have
• Experience working with creative professionals or artists
• Familiarity with Wix or basic website management
• Basic knowledge of invoicing or bookkeeping processes
• Experience supporting social media scheduling or content uploads

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM