Admin Assistant 2
Job title: Admin Assistant 2 in Albuquerque, NM at University of New Mexico
Company: University of New Mexico
Job description: Admin Assistant 2 Requisition ID req33494
Working Title Admin Assistant 2
Position Grade 07Position SummaryThe Department of Pathology is seeking an experienced, self-motivated, collaborative individual with excellent computer and communication skills. Pathology plays a vital role in the clinical care of UNMH patients as it is the science of the cause and effects of diseases.Working in conjunction with other departmental and ancillary staff, the selected individual will help support faculty, trainees, and staff with their clinical, research, and educational needs. Job duties will consist of but are not limited to assisting the Executive Assistant to the Chair and Department Administrator with scheduling, document preparation, meeting note taking, and special projects in addition to other duties.The ideal candidate is efficient, detailed-oriented and skilled in developing and maintaining customer relationships. In collaboration with talented, hardworking, and caring coworkers to find the best solutions to challenging issues in a fast-paced environment, is expected.Office hours are Monday - Friday, 8am to 5pm with no weekends scheduled, there may be occasional overtime, or a flexible schedule may be required to meet deadlines/coordinate special events. Periodic travel to department offices (University of New Mexico Hospital and TriCore Reference Laboratories) to provide coverage, as needed, is required. A hybrid schedule combining on-site and telecommuting may be available once training is complete.This position offers outstanding benefits including generous annual leave and paid Holiday time off, tuition remission for courses at UNM, discounts for shows at Popejoy Hall and Lobo sport tickets, and robust benefit offering.Conditions of Employment
If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum QualificationsHigh school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.Preferred QualificationsDesired Qualifications:
Administrative experience in a hospital or academic medicine setting
Proficiency with Microsoft Word, Excel, PowerPoint, Access and Outlook
Knowledge of scientific and/or medical terminology
Experience composing and proofreading correspondence
Experience scheduling and coordinating meetings, guest speakers, and conferences
Experience making travel arrangements, preparing itineraries, and preparing reimbursements
Knowledge of medical billing, basic bookkeeping, purchasing, and reconciliations, in particular with University of New Mexico's reconciliation program, Chrome River
Experience transcribing documents from dictation
Additional Requirements
Campus Health Sciences Center (HSC) - Albuquerque, NM
Department Pathology (254B)
Employment Type Staff
Staff Type Regular - Full-Time
Term End Date
Status Non-Exempt
Pay Hourly: $16.72-$21.22
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the home page for a more information.
ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the grid.
Background Check Required Yes
For Best Consideration Date 6/3/2025
Eligible for Remote Work Yes
Eligible for Remote Work Statement Hybrid telecommuting arrangement may be available following the completion of training.Application InstructionsOnly applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, to submit an application. A complete application will include an uploaded resume and should include a cover letter that details the candidate's education experience and training as outlined in the qualifications in the job description.Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the for additional details.The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit . Refer to for a definition of Regular Staff.
Expected salary: $16.72 - 21.22 per hour
Location: Albuquerque, NM
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Company: University of New Mexico
Job description: Admin Assistant 2 Requisition ID req33494
Working Title Admin Assistant 2
Position Grade 07Position SummaryThe Department of Pathology is seeking an experienced, self-motivated, collaborative individual with excellent computer and communication skills. Pathology plays a vital role in the clinical care of UNMH patients as it is the science of the cause and effects of diseases.Working in conjunction with other departmental and ancillary staff, the selected individual will help support faculty, trainees, and staff with their clinical, research, and educational needs. Job duties will consist of but are not limited to assisting the Executive Assistant to the Chair and Department Administrator with scheduling, document preparation, meeting note taking, and special projects in addition to other duties.The ideal candidate is efficient, detailed-oriented and skilled in developing and maintaining customer relationships. In collaboration with talented, hardworking, and caring coworkers to find the best solutions to challenging issues in a fast-paced environment, is expected.Office hours are Monday - Friday, 8am to 5pm with no weekends scheduled, there may be occasional overtime, or a flexible schedule may be required to meet deadlines/coordinate special events. Periodic travel to department offices (University of New Mexico Hospital and TriCore Reference Laboratories) to provide coverage, as needed, is required. A hybrid schedule combining on-site and telecommuting may be available once training is complete.This position offers outstanding benefits including generous annual leave and paid Holiday time off, tuition remission for courses at UNM, discounts for shows at Popejoy Hall and Lobo sport tickets, and robust benefit offering.Conditions of Employment
If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum QualificationsHigh school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.Preferred QualificationsDesired Qualifications:
Administrative experience in a hospital or academic medicine setting
Proficiency with Microsoft Word, Excel, PowerPoint, Access and Outlook
Knowledge of scientific and/or medical terminology
Experience composing and proofreading correspondence
Experience scheduling and coordinating meetings, guest speakers, and conferences
Experience making travel arrangements, preparing itineraries, and preparing reimbursements
Knowledge of medical billing, basic bookkeeping, purchasing, and reconciliations, in particular with University of New Mexico's reconciliation program, Chrome River
Experience transcribing documents from dictation
Additional Requirements
Campus Health Sciences Center (HSC) - Albuquerque, NM
Department Pathology (254B)
Employment Type Staff
Staff Type Regular - Full-Time
Term End Date
Status Non-Exempt
Pay Hourly: $16.72-$21.22
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the home page for a more information.
ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the grid.
Background Check Required Yes
For Best Consideration Date 6/3/2025
Eligible for Remote Work Yes
Eligible for Remote Work Statement Hybrid telecommuting arrangement may be available following the completion of training.Application InstructionsOnly applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, to submit an application. A complete application will include an uploaded resume and should include a cover letter that details the candidate's education experience and training as outlined in the qualifications in the job description.Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the for additional details.The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit . Refer to for a definition of Regular Staff.
Expected salary: $16.72 - 21.22 per hour
Location: Albuquerque, NM
Apply for the job now!
Apply Now