Accounts Payable Clerk

BAR Constructors, Inc., a prominent heavy-civil municipal general contractor, is looking for a Accounts Payable Clerk to join our team. We are searching for motivated, flexible, organized, tolerant, passionate, responsible people, who enjoy working with a range of personalities in the hectic nature of construction.

Job Summary: Responsible for compiling, classifying, recording, verifying, and maintaining data and payments to accounts payable records. One must apply critical thinking to support all deliverables from the beginning to the end of the AP process. The AP Clerk will partner with the AP Manager in the company. It is essential that the person in this position works and communicates effectively in a team environment.

Primary Responsibilities Include:
• Consistent attendance during regular work schedule to perform required duties
• Understands AP related questions, correspondence, instructions, memos and reports
• Maintains the AP workflow for the financial processing of transactions in the company
• Daily bookkeeping and record keeping, financial reporting and the preparation of tax exempt certificates
• Responds effectively to AP emails and phone calls for inquiries and missing payments
• Problem-solves to independently anticipate and address a variety of questions and issues related to AP
• Pays attention to detail to maintain accuracy of AP information
• Maintains organization of AP information
• Utilizes basic math skills for AP invoicing and billing
• Utilizes working knowledge of general accounting practices, software modules and Microsoft Office Excel
• Utilizes office equipment, including; fax, scanner, printer and copier
• Works well with employees in all departments

Specific Duties and Responsibilities
• Handles intercompany invoicing; Codes invoices
• Verifies quotes on invoices, subcontracts and POs
• Reviews statements and requests invoices when necessary
• Processes due invoices for payment and keeps accurate records of paid invoices
• Investigates problem invoices
• Matches invoices to checks and files upon approval
• Scans, approves, archives tickets and POs belonging to invoices
• Requests missing tickets and POs when necessary
• Conducts phone calls to vendors requesting payment
• Prints invoices forwarded by PEs/vendors
• Meets organizational needs;

Job Requirements:
• Associates degree or equivalent from two-year college or technical school in a relevant field, or equivalent combination of education and experience preferred.
• One year or more of AP experience is required.
• Previous experience dealing with a Construction company is a plus
• Experience in a fast-paced customer-centric environment preferred
• Resourceful with exceptional problem-solving skills
• Knowledge of AP business solution implementation, maintenance, workflows, reporting, etc.
• Proficiency in MS Office Suite applications, Outlook, or related employee survey tools; strong analytical and quantitative skills
• Strong time management and organizational skills
• Flexibility to work with multiple priorities
• Strong verbal and written skills
• Self motivated; cooperative, works independently and in cross-functional groups towards achieving a seamless employee-customer satisfaction experience
• Solid judgment; able to demonstrate a high standard of personal integrity and business ethics
• Experience and/or knowledge of general contracting or similar a plus

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