Accounts Payable (AP) Specialist

The Role

We are seeking a detail-oriented and highly organized Accounts Payable (AP) Specialist to support our U.S. operations. This role will be responsible for managing end-to-end accounts payable processes, purchase order workflows, expense reporting, and vendor compliance.

The ideal candidate is proactive, systems-savvy, and capable of managing high-volume transactions with accuracy and efficiency. You will play a key role in maintaining strong financial controls, ensuring timely payments, and supporting overall accounting operations.

Key Responsibilities:

Purchase Orders

•Review purchase order (PO) requests for completeness and accuracy
•Convert approved PO requests into purchase orders and invoices
•Ensure proper documentation and alignment with company policies

Accounts Payable
•Set up ACH batches in Intacct
•Process ACH payments through the bank
•Manage and monitor the shared “Accounts” email inbox
•Process vendor invoices accurately and timely in Intacct
•Post recurring bills and ensure proper coding
•Handle credit card transaction processing and reconciliation
•Perform W-9 verification via IRS website
•Prepare and post AP-related journal entries
•Support annual 1099 preparation and reporting

Expense Reporting (Brex)
•Set up and maintain Brex user accounts
•Review and validate Brex credit card charges
•Conduct weekly expense reimbursement reviews

Minimum Qualifications
Bachelor’s degree in Accounting, Finance, or a related field
2–4+ years of accounts payable or general accounting experience
Experience with ERP systems (Intacct preferred) and expense tools (e.g., Brex)
Strong understanding of AP processes, vendor management, and payment cycles
Familiarity with U.S. compliance requirements (W-9, 1099 reporting)
Proficiency in Microsoft Excel and Microsoft Office/365
Ability to work U.S. hours (PST) with flexibility as needed

Key Attributes for Success

Strong attention to detail and accuracy in high-volume processing
Excellent organizational and time management skills
Ability to work independently and meet deadlines
Strong communication skills, both written and verbal
High level of integrity and professionalism
Collaborative mindset with the ability to work cross-functionally
Proactive problem-solving and process improvement mindset

Perks and Benefits
Professional Development: Ongoing training and exposure to U.S. accounting practices
Career Growth: Clear progression path within the accounting organization
Global Exposure: Work closely with U.S.-based teams and clients
Work Flexibility: Remote work environment with collaborative tools