Accounting Associate- Remote within the US
OEC provides software solutions to those who work in the automotive parts and repair industry. Our solutions make it easier for automotive industry professionals to buy and sell parts, conduct repair research & planning, optimize estimates, improve the parts supply chain, and more. OEC partners with many of the worlds largest manufacturers, dealers and suppliers, shops and repairers, and service providers, giving our customers access to a comprehensive network and a streamlined workflow.
Job Summary/Objective
Performs a wide range of general accounting, bookkeeping, and clerical duties to support senior staff and management in reaching monthly, quarterly, and annual reporting deadlines. Administers finance-related programs on a daily basis including, but not limited to accounts payable, accounts receivable, expense reports and billing.
Key Responsibilities & Duties (essential to the job)
1. Performs general accounts receivable functions including preparing and submitting customer invoices, coding and posting payments, preparing and coordinating deposit activities, reconciling related bank and other accounts, and monitoring customer accounts for non or delayed payment.
2. Performs general accounts payable functions including verifying and processing invoices, preparing payments for signature, sorting, coding and entering accounts payable data, analyzing discrepancies and unpaid invoices, and maintaining vendor files.
3. Completes general accounting and finance activities. Updates, verifies and maintaining accounting journals, ledgers and other financial records. Assists in month, quarter, and year-end reporting procedures. Researches backup and accounting data to resolve discrepancies. Reconciles both the department and traveler PCards to the bank statement and researches/resolves discrepancies.
4. Composes and mails routine collection correspondence and communicates with customers to obtain payment resolution. Collects on accounts and assists with preparing delinquent accounts to send to collection agency. Processes credit card payments for outstanding invoices via RBS.
5. Adheres to and applies company-specific policies to support situations, including but not limited to: Maintaining final bill spreadsheet monthly to write off to bad debt before reaching 90 days; updating system according to remaining terms of payment; processing monthly billing and customer statements per specific terms outlined in each customers contractual details; and maintaining segments of billing system regarding instructions and subscription database.
6. Leads or assists with administration of OECs travel/business expense program to assure employees that travel are reimbursed and that company-related credit cards are paid promptly. Conducts periodic travel and expense report training sessions.
7. Processes annual programs such as unclaimed funds to report to the state, as well as 1099 forms (federal information return) to report various types of income.
8. Provides clerical support to the department and assists with special projects and tasks as requested.
9. Acts as backup for other department team members during vacations and other absences.
Education
A high school diploma or GED equivalent is required.
Experience, Skills and Key Competencies
At least 3 years of experience in an administrative/accounting support capacity, including prior exposure to a wide range of general accounting, bookkeeping, and clerical duties to support senior staff and management in reaching monthly, quarterly, and annual reporting deadlines.
Must also be able to demonstrate the following skills and abilities:
Proficient in MS Excel
Strong Collections experience
Previous ERP experience
Self-motivated, with the ability to work proactively.
Excellent verbal and written communication skills.
Detail-oriented and highly organized.
Comfortable working in a collaborative and team-oriented environment.
Strong interpersonal and customer service skills, with the ability to build effective working relationships within the team and across various external stakeholders.
Ability to manage multiple projects/deadlines simultaneously.
What makes working at OEC awesome? It varies from employee to employee. For some, it's the flexibility - whether it's remote work or a hybrid or in-person role, OEC takes our teams across multiple time zones and international communities. For others, it's the strong sense of camaraderie and community that celebrates both individuals and team-driven contributions. Or it could be the empowerment and how the team is encouraged to take risks, learn, and grow within a dynamic and supportive environment. But no matter what gets us out of bed in the morning, our whole global community is inspired to be forward thinking and drive innovative solutions for the automotive parts and repair industry.
OEConnection is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite applicants and employees to voluntarily self-identify their gender, race and ethnicity. Submission of this information is strictly voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provision of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will not identify any specific individual. This information will be maintained separately from your application for employment. If you do not wish to self-identify at this time, you may do so in the future by submitting this form. Failure to provide the following information will not subject you to any adverse action or treatment. OEConnection is an Equal Opportunity/ Affirmative Action employer. We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, veteran status, disability or any other legally protected status. We prohibit discrimination in decisions concerning recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment or career development.
Apply Now
Job Summary/Objective
Performs a wide range of general accounting, bookkeeping, and clerical duties to support senior staff and management in reaching monthly, quarterly, and annual reporting deadlines. Administers finance-related programs on a daily basis including, but not limited to accounts payable, accounts receivable, expense reports and billing.
Key Responsibilities & Duties (essential to the job)
1. Performs general accounts receivable functions including preparing and submitting customer invoices, coding and posting payments, preparing and coordinating deposit activities, reconciling related bank and other accounts, and monitoring customer accounts for non or delayed payment.
2. Performs general accounts payable functions including verifying and processing invoices, preparing payments for signature, sorting, coding and entering accounts payable data, analyzing discrepancies and unpaid invoices, and maintaining vendor files.
3. Completes general accounting and finance activities. Updates, verifies and maintaining accounting journals, ledgers and other financial records. Assists in month, quarter, and year-end reporting procedures. Researches backup and accounting data to resolve discrepancies. Reconciles both the department and traveler PCards to the bank statement and researches/resolves discrepancies.
4. Composes and mails routine collection correspondence and communicates with customers to obtain payment resolution. Collects on accounts and assists with preparing delinquent accounts to send to collection agency. Processes credit card payments for outstanding invoices via RBS.
5. Adheres to and applies company-specific policies to support situations, including but not limited to: Maintaining final bill spreadsheet monthly to write off to bad debt before reaching 90 days; updating system according to remaining terms of payment; processing monthly billing and customer statements per specific terms outlined in each customers contractual details; and maintaining segments of billing system regarding instructions and subscription database.
6. Leads or assists with administration of OECs travel/business expense program to assure employees that travel are reimbursed and that company-related credit cards are paid promptly. Conducts periodic travel and expense report training sessions.
7. Processes annual programs such as unclaimed funds to report to the state, as well as 1099 forms (federal information return) to report various types of income.
8. Provides clerical support to the department and assists with special projects and tasks as requested.
9. Acts as backup for other department team members during vacations and other absences.
Education
A high school diploma or GED equivalent is required.
Experience, Skills and Key Competencies
At least 3 years of experience in an administrative/accounting support capacity, including prior exposure to a wide range of general accounting, bookkeeping, and clerical duties to support senior staff and management in reaching monthly, quarterly, and annual reporting deadlines.
Must also be able to demonstrate the following skills and abilities:
Proficient in MS Excel
Strong Collections experience
Previous ERP experience
Self-motivated, with the ability to work proactively.
Excellent verbal and written communication skills.
Detail-oriented and highly organized.
Comfortable working in a collaborative and team-oriented environment.
Strong interpersonal and customer service skills, with the ability to build effective working relationships within the team and across various external stakeholders.
Ability to manage multiple projects/deadlines simultaneously.
What makes working at OEC awesome? It varies from employee to employee. For some, it's the flexibility - whether it's remote work or a hybrid or in-person role, OEC takes our teams across multiple time zones and international communities. For others, it's the strong sense of camaraderie and community that celebrates both individuals and team-driven contributions. Or it could be the empowerment and how the team is encouraged to take risks, learn, and grow within a dynamic and supportive environment. But no matter what gets us out of bed in the morning, our whole global community is inspired to be forward thinking and drive innovative solutions for the automotive parts and repair industry.
OEConnection is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite applicants and employees to voluntarily self-identify their gender, race and ethnicity. Submission of this information is strictly voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provision of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will not identify any specific individual. This information will be maintained separately from your application for employment. If you do not wish to self-identify at this time, you may do so in the future by submitting this form. Failure to provide the following information will not subject you to any adverse action or treatment. OEConnection is an Equal Opportunity/ Affirmative Action employer. We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, veteran status, disability or any other legally protected status. We prohibit discrimination in decisions concerning recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment or career development.
Apply Now