Accountant (QuickBooks & Accounts Payable) – Remote - Contract to Hire
Accountant (QuickBooks & Accounts Payable) – Healthcare / Pain Management
Mission
To ensure accurate and organized financial operations for a growing pain management company by managing invoices, maintaining financial records, reconciling accounts, and supporting financial compliance across multiple medical and management entities.
Outcomes (What Success Looks Like)
Within the first 90 days, the Accountant will:
Accurate Invoice Processing
Process and verify 100% of vendor invoices in QuickBooks with correct vendor, invoice number, account classification, and payment terms.
Healthcare Vendor Management
Maintain organized records for medical vendors (pharmaceuticals, medical supplies, utilities, consulting services) including W-9 documentation and payment details.
Financial Reconciliation
Ensure financial transactions reconcile with the general ledger and identify discrepancies promptly.
Accounts Payable Workflow Efficiency
Manage recurring and non-recurring invoices while maintaining accurate payment records and supporting documentation.
Financial Record Organization
Maintain a structured digital filing system for invoices, payments, and vendor documentation within the company’s finance folders.
Compliance & Documentation Accuracy
Ensure all financial documentation is complete, organized, and audit-ready for internal review.
Key Responsibilities
Record invoices and financial transactions using QuickBooks.
Verify invoices against vendor documentation and supporting records.
Process medical vendor invoices (pharmaceuticals, equipment suppliers, utilities, consulting services).
Track charges, refunds, and account balances.
Reconcile financial records with the general ledger.
Maintain vendor records including W-9 forms and payment terms.
Process recurring expenses such as rent, utilities, HOA fees, and consulting services.
Prepare documentation for check payments, ACH payments, and cash transactions.
Organize financial records and documentation using Dropbox or cloud-based file systems.
Assist with financial reporting and bookkeeping tasks.
Competencies (WHO You Are)
Detail-Oriented
You maintain high accuracy when processing financial transactions.
Process-Driven
You follow structured accounting workflows and maintain organized documentation.
Reliable & Accountable
You take ownership of financial accuracy and deadlines.
Analytical
You can identify discrepancies and resolve accounting issues quickly.
Technology-Savvy
You are comfortable working with accounting systems and spreadsheets.
Required Skills
QuickBooks experience
Accounts Payable or bookkeeping experience
Strong Excel / spreadsheet skills
Experience processing vendor invoices
Strong financial documentation and organization skills
Experience with cloud document systems (Dropbox or similar)
Preferred Experience
Experience working with medical or healthcare companies
Experience with multi-entity accounting
Familiarity with medical vendors, pharmaceutical suppliers, or medical billing environments
Background in accounting, finance, or bookkeeping
Work Details
Remote Position
Contract position via Upwork
Long-term opportunity for the right candidate
Flexible working hours with consistent workflow
How to Apply
Please include the following in your application:
Your QuickBooks experience and accounting responsibilities.
Your experience handling accounts payable or vendor invoices.
Any experience working with medical or healthcare companies.
Start your application with the word “PRECISION” so we know you read this post carefully.
⭐ We are looking for a detail-oriented accountant who can maintain accurate financial records and support the financial operations of a growing medical organization.
Apply tot his job
Apply To this Job
Mission
To ensure accurate and organized financial operations for a growing pain management company by managing invoices, maintaining financial records, reconciling accounts, and supporting financial compliance across multiple medical and management entities.
Outcomes (What Success Looks Like)
Within the first 90 days, the Accountant will:
Accurate Invoice Processing
Process and verify 100% of vendor invoices in QuickBooks with correct vendor, invoice number, account classification, and payment terms.
Healthcare Vendor Management
Maintain organized records for medical vendors (pharmaceuticals, medical supplies, utilities, consulting services) including W-9 documentation and payment details.
Financial Reconciliation
Ensure financial transactions reconcile with the general ledger and identify discrepancies promptly.
Accounts Payable Workflow Efficiency
Manage recurring and non-recurring invoices while maintaining accurate payment records and supporting documentation.
Financial Record Organization
Maintain a structured digital filing system for invoices, payments, and vendor documentation within the company’s finance folders.
Compliance & Documentation Accuracy
Ensure all financial documentation is complete, organized, and audit-ready for internal review.
Key Responsibilities
Record invoices and financial transactions using QuickBooks.
Verify invoices against vendor documentation and supporting records.
Process medical vendor invoices (pharmaceuticals, equipment suppliers, utilities, consulting services).
Track charges, refunds, and account balances.
Reconcile financial records with the general ledger.
Maintain vendor records including W-9 forms and payment terms.
Process recurring expenses such as rent, utilities, HOA fees, and consulting services.
Prepare documentation for check payments, ACH payments, and cash transactions.
Organize financial records and documentation using Dropbox or cloud-based file systems.
Assist with financial reporting and bookkeeping tasks.
Competencies (WHO You Are)
Detail-Oriented
You maintain high accuracy when processing financial transactions.
Process-Driven
You follow structured accounting workflows and maintain organized documentation.
Reliable & Accountable
You take ownership of financial accuracy and deadlines.
Analytical
You can identify discrepancies and resolve accounting issues quickly.
Technology-Savvy
You are comfortable working with accounting systems and spreadsheets.
Required Skills
QuickBooks experience
Accounts Payable or bookkeeping experience
Strong Excel / spreadsheet skills
Experience processing vendor invoices
Strong financial documentation and organization skills
Experience with cloud document systems (Dropbox or similar)
Preferred Experience
Experience working with medical or healthcare companies
Experience with multi-entity accounting
Familiarity with medical vendors, pharmaceutical suppliers, or medical billing environments
Background in accounting, finance, or bookkeeping
Work Details
Remote Position
Contract position via Upwork
Long-term opportunity for the right candidate
Flexible working hours with consistent workflow
How to Apply
Please include the following in your application:
Your QuickBooks experience and accounting responsibilities.
Your experience handling accounts payable or vendor invoices.
Any experience working with medical or healthcare companies.
Start your application with the word “PRECISION” so we know you read this post carefully.
⭐ We are looking for a detail-oriented accountant who can maintain accurate financial records and support the financial operations of a growing medical organization.
Apply tot his job
Apply To this Job