Workforce Management (WFM) Specialist
About Solace Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions—and get better outcomes. We're a Series C startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. Our U.S. based team is lean, mission-driven, and growing quickly. Solace isn't a place to coast. We're here to redefine healthcare—and that demands urgency, precision, and heart. If you're looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you're in the right place. We’re intense, and we like it that way. Read more in our Bloomberg funding announcement here . About the Role We are looking for a WFM Scheduler / Specialist to own the day-to-day scheduling engine that keeps our Customer Experience team running at its best. You'll build and maintain agent schedules, manage PTO and exceptions, and serve as the operational backbone that ensures we're staffed to meet SLAs as we scale. This role is ideal for someone who loves precision, thrives in operational detail, and takes pride in building reliable processes from the ground up. What You'll Do Build and publish weekly agent schedules across all CX channels, optimizing coverage during operating hours against forecasted demand. Manage PTO requests, schedule change requests, and exceptions — balancing individual needs with capacity requirements and SLA goals. Administer shift bids and scheduling governance processes as the team scales, ensuring fairness, consistency, and operational efficiency. Maintain staffing plan accuracy on a rolling basis, reconciling scheduled headcount against productive FTE targets weekly. Partner with CX Managers daily to communicate schedule expectations, process intraday adjustments, and support real-time queue needs. Track and report on schedule adherence, shrinkage, and utilization — flagging trends and recommending adjustments to the WFM Manager. Maintain and continuously improve SOPs for scheduling, exception management, PTO governance, and timecard reconciliation. Serve as a primary administrator for WFM scheduling functionality and any WFM tooling used to support scheduling operations. Support onboarding coordination for new hire classes — ensuring start dates, training schedules, and productive date timelines are accurately reflected in staffing plans. Maintain CX rosters and attributes What You Bring to the Table 3+ years of experience in workforce management scheduling within a Customer Experience or contact center environment. Deep experience with WFM software (Assembled, Calabrio, Verint, NICE or similar) Strong proficiency in Google Sheets or Excel when analysis is needed outside of WFM system. Strong attention to detail and a track record of keeping high-volume scheduling processes accurate under pressure. Clear, proactive communicator — able to work cross-functionally with CX managers and leaders on time-sensitive staffing needs. Ability to move fast with limited structure and a bias toward building repeatable process rather than one-off fixes. You bring a whatever-it-takes work ethic to everything you touch — the schedule gets done, the exceptions get managed, and the team is covered. Full stop. Bonus Points Familiarity with payroll systems and hourly employee time-tracking workflows (e.g., Gusto, Workday). Exposure to healthcare, marketplace, or other high-complexity, regulated industries. Applicants must be based in the United States. Up for the Challenge? We look forward to meeting you. Fraudulent Recruitment Advisory: Solace Health will NEVER request bank details or offer employment without an interview. All legitimate communications come from official solace.health emails only or ashbyhq.com . Report suspicious activity to [email protected] or [email protected].