Virtual & Personal Assistant – Gardenlust (High-End Gardening Services, Sydney)
Remote | Must be available during Sydney business hours
Gardenlust is Sydney’s leading high-end garden maintenance company, trusted by CEOs, creatives, and discerning homeowners to care for their outdoor spaces with elegance and precision. We’re looking for a full-time Virtual & Personal Assistant to join our team and work closely with the Director to support daily operations and premium client experience.
This is not a basic VA role — it requires initiative, discretion, task ownership, and a polished communication style. You’ll be helping us maintain efficiency and elegance behind the scenes.
Business Support Responsibilities:
Client Communication & Admin
Answer and make calls to clients, suppliers, and collaborators
Respond to emails with professionalism and warmth
Prepare and send quotes via ServiceM8
Review and send invoices via ServiceM8
Job Scheduling & Coordination
Schedule and reschedule maintenance jobs using ServiceM8
Track task progress, allocate team resources, and update visit details
Ensure client preferences and special requests are followed
Platform Management: Monday.com
Task management and team coordination
Data entry and status updates for each job and client
Assign internal tasks and monitor timelines
Logistics & Operations
Place and follow up on plant and material orders
Coordinate with suppliers for timely delivery
Assist with managing staff requests (e.g. time off, reimbursements)
Send employment contracts and onboarding documents
Personal Assistant to the Director:
Organise and manage the Director’s inbox and calendar
Schedule personal and professional meetings
Assist with travel planning, reminders, and confidential tasks
Communicate with clients and collaborators on behalf of the Director
✅ What We’re Looking For:
Perfect spoken and written English – you’ll be representing a luxury brand
Experience with Monday.com (required)
Willingness to learn ServiceM8 (training provided)
Excellent phone manner and proactive communication
Extremely organised, independent, and able to manage multiple priorities
Professional, discreet, and solution-oriented
Experience supporting high-end service providers or creative founders is a plus
Full-time availability during Sydney business hours (AEST/AEDT)
Job Type & Compensation:
Full-time (38+ hours/week)
Remote position – must have a quiet working space and stable internet
Competitive hourly rate depending on experience
Apply Now
Gardenlust is Sydney’s leading high-end garden maintenance company, trusted by CEOs, creatives, and discerning homeowners to care for their outdoor spaces with elegance and precision. We’re looking for a full-time Virtual & Personal Assistant to join our team and work closely with the Director to support daily operations and premium client experience.
This is not a basic VA role — it requires initiative, discretion, task ownership, and a polished communication style. You’ll be helping us maintain efficiency and elegance behind the scenes.
Business Support Responsibilities:
Client Communication & Admin
Answer and make calls to clients, suppliers, and collaborators
Respond to emails with professionalism and warmth
Prepare and send quotes via ServiceM8
Review and send invoices via ServiceM8
Job Scheduling & Coordination
Schedule and reschedule maintenance jobs using ServiceM8
Track task progress, allocate team resources, and update visit details
Ensure client preferences and special requests are followed
Platform Management: Monday.com
Task management and team coordination
Data entry and status updates for each job and client
Assign internal tasks and monitor timelines
Logistics & Operations
Place and follow up on plant and material orders
Coordinate with suppliers for timely delivery
Assist with managing staff requests (e.g. time off, reimbursements)
Send employment contracts and onboarding documents
Personal Assistant to the Director:
Organise and manage the Director’s inbox and calendar
Schedule personal and professional meetings
Assist with travel planning, reminders, and confidential tasks
Communicate with clients and collaborators on behalf of the Director
✅ What We’re Looking For:
Perfect spoken and written English – you’ll be representing a luxury brand
Experience with Monday.com (required)
Willingness to learn ServiceM8 (training provided)
Excellent phone manner and proactive communication
Extremely organised, independent, and able to manage multiple priorities
Professional, discreet, and solution-oriented
Experience supporting high-end service providers or creative founders is a plus
Full-time availability during Sydney business hours (AEST/AEDT)
Job Type & Compensation:
Full-time (38+ hours/week)
Remote position – must have a quiet working space and stable internet
Competitive hourly rate depending on experience
Apply Now