Virtual Executive Assistant – HR, Admin & KPI Reporting
We’re hiring a proactive, detail-oriented, and organized virtual assistant who can wear multiple hats — HR compliance, general admin, dashboard management, and KPI reporting.
This is a long-term opportunity with a fast-growing health & wellness business operating multiple locations. We’re looking for someone who’s both strategic and execution-focused.
What You’ll Be Doing
Track HR compliance: employee handbook signatures, training completions, policy acknowledgments
Maintain dashboards and update KPIs weekly/monthly
Prepare reports on performance, trends, and cancellations
Document processes (SOPs) and manage digital filing
Support scheduling, team communications, and general admin tasks
Collaborate with ownership and studio managers to ensure follow-through on key initiatives
Tools You Should Know (or be eager to learn)
Google Workspace (Docs, Sheets, Slides, Gmail, Drive)
Excel (strong spreadsheet skills a plus)
ClubReady (CRM – we’ll train you)
Gusto, BambooHR (or other HRIS systems)
Trello, ClickUp, or Asana (project management)
DataBox or dashboard/reporting tools
What You Bring
3+ years in a virtual executive assistant, HR coordinator, or business admin role
Knowledge of U.S. HR compliance (Maryland knowledge = bonus)
Excellent English communication (written + spoken)
High attention to detail, independent thinker, and highly organized
Can prioritize multiple tasks without letting anything fall through the cracks
Bonus Points
Experience in franchise, fitness, wellness, or healthcare settings
Comfortable creating SOPs and training documentation
Familiar with light data visualization or performance dashboards
Work Details
Fully remote (you must have stable internet and be available on EST mornings)
20–40 hours/week depending on fit
Starting rate based on experience: $X–$Y/hour or $X/month
To apply:
Send your resume and a 2-minute Loom video introducing yourself, your relevant experience, and why this role interests you.
This is a remote position.
Apply Now
This is a long-term opportunity with a fast-growing health & wellness business operating multiple locations. We’re looking for someone who’s both strategic and execution-focused.
What You’ll Be Doing
Track HR compliance: employee handbook signatures, training completions, policy acknowledgments
Maintain dashboards and update KPIs weekly/monthly
Prepare reports on performance, trends, and cancellations
Document processes (SOPs) and manage digital filing
Support scheduling, team communications, and general admin tasks
Collaborate with ownership and studio managers to ensure follow-through on key initiatives
Tools You Should Know (or be eager to learn)
Google Workspace (Docs, Sheets, Slides, Gmail, Drive)
Excel (strong spreadsheet skills a plus)
ClubReady (CRM – we’ll train you)
Gusto, BambooHR (or other HRIS systems)
Trello, ClickUp, or Asana (project management)
DataBox or dashboard/reporting tools
What You Bring
3+ years in a virtual executive assistant, HR coordinator, or business admin role
Knowledge of U.S. HR compliance (Maryland knowledge = bonus)
Excellent English communication (written + spoken)
High attention to detail, independent thinker, and highly organized
Can prioritize multiple tasks without letting anything fall through the cracks
Bonus Points
Experience in franchise, fitness, wellness, or healthcare settings
Comfortable creating SOPs and training documentation
Familiar with light data visualization or performance dashboards
Work Details
Fully remote (you must have stable internet and be available on EST mornings)
20–40 hours/week depending on fit
Starting rate based on experience: $X–$Y/hour or $X/month
To apply:
Send your resume and a 2-minute Loom video introducing yourself, your relevant experience, and why this role interests you.
This is a remote position.
Apply Now