Virtual Executive Assistant
Virtual Executive Assistant
About Frontier
Frontier is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully remote, 150-person company with most of our team based in India and the Philippines. A few years ago, Fresh Prints began helping other fast-growing companies build their teams. We got so good at it that we spun out a new company to focus exclusively on that — and called it Frontier.
At Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people and place them into the best companies. In three years, we've never lost a client.
If you're interested in a Frontier role and you apply and are accepted, we'll screen you through assessments and interviews and aim to get you an interview for a full-time job within the month.
Think of us as your personal talent agent — and good luck with the application! 😊
Please note: To ensure we find the best fit, our process begins with a practical skills assessment prior to interviews.
About the Client
Saltbox is on a mission to make the hardest parts of running a small business simple. The company provides flexible warehouse suites, office space, and logistics support that help eCommerce businesses grow and scale with confidence.
As Saltbox continues to expand across multiple markets in the United States, the operations team plays a critical role in supporting growth and ensuring a world-class experience for customers and internal stakeholders alike.
The company is seeking a highly organized, proactive, and detail-oriented Virtual Executive Assistant to support the VP of Services & Operations. This is a high-impact role for someone who thrives on creating structure, staying ahead of priorities, and helping a senior leader operate at their best.
Role Overview
As the Virtual Executive Assistant, you will serve as the primary support partner to the VP of Services & Operations. You'll own the operational backbone of the executive's day-to-day activities, ensuring meetings are organized, communications stay on track, action items are followed through, and priorities remain aligned.
This role requires exceptional organization, strong communication skills, sound judgment, and the ability to operate independently in a fast-paced environment. You'll work across calendars, inboxes, travel arrangements, meeting preparation, follow-up coordination, and team communication to help keep the organization running smoothly.
Key Responsibilities
Calendar & Meeting Management
Own calendar management end-to-end, including scheduling, rescheduling, prioritization, and protecting focus time
Coordinate meetings across multiple stakeholders and time zones
Prepare meeting agendas, relevant documents, context, and supporting materials in advance
Anticipate scheduling conflicts and proactively resolve competing priorities
Ensure the executive remains informed, prepared, and on schedule throughout the day
Meeting Notes & Follow-Up Management
Utilize Fireflies or similar AI-powered meeting tools to capture meeting transcripts
Convert meeting discussions into concise notes, summaries, and actionable next steps
Organize meeting notes and action items within appropriate systems and documentation repositories
Track follow-ups and ensure commitments are completed on time
Maintain visibility into outstanding tasks and dependencies across teams
Inbox & Communications Management
Manage and triage email communications daily
Draft and send routine communications on behalf of the executive
Prioritize urgent matters and escalate issues requiring executive attention
Maintain inbox organization and ensure timely responses to key stakeholders
Help maintain consistent communication across internal and external relationships
Travel & Expense Coordination
Coordinate domestic travel arrangements, including flights, hotels, transportation, and itineraries
Manage travel changes and schedule adjustments as needed
Maintain organized travel records and upcoming itinerary documentation
Process, reconcile, and track expense submissions and receipts
Ensure compliance with company policies and reporting requirements
Team Coordination & Administrative Support
Support daily and weekly planning activities
Coordinate action items across departments and stakeholders
Follow up on outstanding requests and commitments
Maintain task trackers, reminders, and priority lists
Serve as a trusted operational partner for administrative and coordination needs
What We're Looking For
3+ years of experience supporting senior executives, founders, or leadership teams
Previous experience as an Executive Assistant, Virtual Executive Assistant, Executive Operations Coordinator, or similar role
Exceptional organizational and time-management skills
Strong written and verbal English communication skills
High attention to detail and follow-through
Ability to manage confidential information with discretion and professionalism
Strong judgment regarding prioritization and escalation
Experience managing executive calendars and inboxes
Comfortable working independently in a remote environment
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets)
Experience with Fireflies, AI meeting assistants, or similar productivity tools
Familiarity with project management and collaboration tools such as Slack, Notion, Asana, ClickUp, or similar platforms
Preferred Qualifications
Experience supporting executives in fast-growing startups or high-growth environments
Experience coordinating cross-functional teams and projects
Familiarity with AI-powered productivity tools and workflow automation
Experience with travel coordination and expense management
Additional Details
Fully Remote
Full-Time Position
Reports directly to the VP of Services & Operations
Meaningful overlap with U.S. business hours required
Long-term opportunity with growth potential
Compensation & Benefits
Competitive compensation based on experience
Fully remote work environment
Stable, long-term opportunity
Exposure to leadership and company operations
Professional growth and development opportunities
Collaborative and supportive team environment
About Frontier
Frontier is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully remote, 150-person company with most of our team based in India and the Philippines. A few years ago, Fresh Prints began helping other fast-growing companies build their teams. We got so good at it that we spun out a new company to focus exclusively on that — and called it Frontier.
At Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people and place them into the best companies. In three years, we've never lost a client.
If you're interested in a Frontier role and you apply and are accepted, we'll screen you through assessments and interviews and aim to get you an interview for a full-time job within the month.
Think of us as your personal talent agent — and good luck with the application! 😊
Please note: To ensure we find the best fit, our process begins with a practical skills assessment prior to interviews.
About the Client
Saltbox is on a mission to make the hardest parts of running a small business simple. The company provides flexible warehouse suites, office space, and logistics support that help eCommerce businesses grow and scale with confidence.
As Saltbox continues to expand across multiple markets in the United States, the operations team plays a critical role in supporting growth and ensuring a world-class experience for customers and internal stakeholders alike.
The company is seeking a highly organized, proactive, and detail-oriented Virtual Executive Assistant to support the VP of Services & Operations. This is a high-impact role for someone who thrives on creating structure, staying ahead of priorities, and helping a senior leader operate at their best.
Role Overview
As the Virtual Executive Assistant, you will serve as the primary support partner to the VP of Services & Operations. You'll own the operational backbone of the executive's day-to-day activities, ensuring meetings are organized, communications stay on track, action items are followed through, and priorities remain aligned.
This role requires exceptional organization, strong communication skills, sound judgment, and the ability to operate independently in a fast-paced environment. You'll work across calendars, inboxes, travel arrangements, meeting preparation, follow-up coordination, and team communication to help keep the organization running smoothly.
Key Responsibilities
Calendar & Meeting Management
Own calendar management end-to-end, including scheduling, rescheduling, prioritization, and protecting focus time
Coordinate meetings across multiple stakeholders and time zones
Prepare meeting agendas, relevant documents, context, and supporting materials in advance
Anticipate scheduling conflicts and proactively resolve competing priorities
Ensure the executive remains informed, prepared, and on schedule throughout the day
Meeting Notes & Follow-Up Management
Utilize Fireflies or similar AI-powered meeting tools to capture meeting transcripts
Convert meeting discussions into concise notes, summaries, and actionable next steps
Organize meeting notes and action items within appropriate systems and documentation repositories
Track follow-ups and ensure commitments are completed on time
Maintain visibility into outstanding tasks and dependencies across teams
Inbox & Communications Management
Manage and triage email communications daily
Draft and send routine communications on behalf of the executive
Prioritize urgent matters and escalate issues requiring executive attention
Maintain inbox organization and ensure timely responses to key stakeholders
Help maintain consistent communication across internal and external relationships
Travel & Expense Coordination
Coordinate domestic travel arrangements, including flights, hotels, transportation, and itineraries
Manage travel changes and schedule adjustments as needed
Maintain organized travel records and upcoming itinerary documentation
Process, reconcile, and track expense submissions and receipts
Ensure compliance with company policies and reporting requirements
Team Coordination & Administrative Support
Support daily and weekly planning activities
Coordinate action items across departments and stakeholders
Follow up on outstanding requests and commitments
Maintain task trackers, reminders, and priority lists
Serve as a trusted operational partner for administrative and coordination needs
What We're Looking For
3+ years of experience supporting senior executives, founders, or leadership teams
Previous experience as an Executive Assistant, Virtual Executive Assistant, Executive Operations Coordinator, or similar role
Exceptional organizational and time-management skills
Strong written and verbal English communication skills
High attention to detail and follow-through
Ability to manage confidential information with discretion and professionalism
Strong judgment regarding prioritization and escalation
Experience managing executive calendars and inboxes
Comfortable working independently in a remote environment
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets)
Experience with Fireflies, AI meeting assistants, or similar productivity tools
Familiarity with project management and collaboration tools such as Slack, Notion, Asana, ClickUp, or similar platforms
Preferred Qualifications
Experience supporting executives in fast-growing startups or high-growth environments
Experience coordinating cross-functional teams and projects
Familiarity with AI-powered productivity tools and workflow automation
Experience with travel coordination and expense management
Additional Details
Fully Remote
Full-Time Position
Reports directly to the VP of Services & Operations
Meaningful overlap with U.S. business hours required
Long-term opportunity with growth potential
Compensation & Benefits
Competitive compensation based on experience
Fully remote work environment
Stable, long-term opportunity
Exposure to leadership and company operations
Professional growth and development opportunities
Collaborative and supportive team environment