Virtual Assistant Recruiter - (Legal Industry Experience Required)
Company Description
The Ward Law Group, recognized as one of the Best Places to Work for consecutive years, is where your work truly matters. We serve our community with compassion and excellence, empowering our employees to deliver real results for our clients.
We foster a collaborative, innovative, and high-accountability environment where each team member contributes to meaningful outcomes. Our culture values faith, accountability, leadership, loyalty, and service — to our clients, teammates, and community.
Join a firm where professional growth meets purpose and where every role contributes directly to life-changing client results.
Headquartered in Miami Lakes, with offices in Manhattan and Orlando, The Ward Law Group is expanding nationally, with upcoming locations in New Jersey and Texas.
Job Description
This is a Virtual Assistant position as an independent contractor. Paid time off and healthcare benefits are not provided.
We are seeking a high-performing Recruiter to lead full-cycle hiring across the entire firm—including legal, operations, corporate functions, and contract roles (Virtual Assistants). This role is critical to supporting our continued growth and requires someone who can consistently deliver high-quality candidates, manage multiple pipelines, and operate with urgency and precision in a high-volume, metrics-driven environment.
What You’ll Do:
Own full-cycle recruiting across all areas of the firm: attorneys, legal staff, operations, corporate teams, and Virtual Assistants
Partner with hiring managers to align on hiring needs, priorities, and timelines
Develop and execute effective sourcing strategies using LinkedIn, Boolean search, and targeted outreach
Apply structured screening and filtering criteria to efficiently evaluate large applicant volumes and prioritize top candidates
Conduct recruiter screenings and present well-qualified candidates with clear summaries
Build and maintain strong, active pipelines across multiple role types
Own daily pipeline movement, ensuring no backlog and consistent candidate progression
Coordinate interviews, assessments, and candidate communication from start to finish
Ensure a seamless, professional candidate experience at every stage
Leverage ATS and recruiting tools to manage workflows, track candidate activity, and support efficient hiring processes
Track and manage recruiting metrics (pipeline health, time-to-fill, conversion rates) to drive performance and decision-making
Support early talent efforts, including law school outreach and intern pipelines
Perform additional administrative duties as assigned
Qualifications
3+ years of full-cycle recruiting experience (legal or professional services preferred)
Experience with SmartRecruiters Applicant Tracking System preferred
Proven ability to source and hire across a wide range of roles, including attorneys, staff, and remote/contract talent
Strong sourcing skills and experience building pipelines from scratch
Experience working in high-volume or fast-scaling recruiting environments strongly preferred
Bilingual English/Spanish required
Highly organized, detail-oriented, and able to manage competing priorities
Proactive, results-driven, and comfortable operating with a high level of accountability
Additional Information
Equipment Requirements:
Computer:
Windows:Windows 10, Intel i5 (8th Gen+) or 2GHz and 8 cores
16 GB RAM
256 GB SSD
Mac:macOS 11 (Big Sur+), Apple M1 or Intel i5
8 GB RAM
256 GB SSD
Internet:
Connection: Wired Ethernet preferred; 5 GHz Wi-Fi acceptable
Internet Speed:30 Mbps download
15 Mbps upload
Latency (Ping): Under 100ms
USB noise-cancelling headset
Webcam for daily meetings
Apply To This Job
The Ward Law Group, recognized as one of the Best Places to Work for consecutive years, is where your work truly matters. We serve our community with compassion and excellence, empowering our employees to deliver real results for our clients.
We foster a collaborative, innovative, and high-accountability environment where each team member contributes to meaningful outcomes. Our culture values faith, accountability, leadership, loyalty, and service — to our clients, teammates, and community.
Join a firm where professional growth meets purpose and where every role contributes directly to life-changing client results.
Headquartered in Miami Lakes, with offices in Manhattan and Orlando, The Ward Law Group is expanding nationally, with upcoming locations in New Jersey and Texas.
Job Description
This is a Virtual Assistant position as an independent contractor. Paid time off and healthcare benefits are not provided.
We are seeking a high-performing Recruiter to lead full-cycle hiring across the entire firm—including legal, operations, corporate functions, and contract roles (Virtual Assistants). This role is critical to supporting our continued growth and requires someone who can consistently deliver high-quality candidates, manage multiple pipelines, and operate with urgency and precision in a high-volume, metrics-driven environment.
What You’ll Do:
Own full-cycle recruiting across all areas of the firm: attorneys, legal staff, operations, corporate teams, and Virtual Assistants
Partner with hiring managers to align on hiring needs, priorities, and timelines
Develop and execute effective sourcing strategies using LinkedIn, Boolean search, and targeted outreach
Apply structured screening and filtering criteria to efficiently evaluate large applicant volumes and prioritize top candidates
Conduct recruiter screenings and present well-qualified candidates with clear summaries
Build and maintain strong, active pipelines across multiple role types
Own daily pipeline movement, ensuring no backlog and consistent candidate progression
Coordinate interviews, assessments, and candidate communication from start to finish
Ensure a seamless, professional candidate experience at every stage
Leverage ATS and recruiting tools to manage workflows, track candidate activity, and support efficient hiring processes
Track and manage recruiting metrics (pipeline health, time-to-fill, conversion rates) to drive performance and decision-making
Support early talent efforts, including law school outreach and intern pipelines
Perform additional administrative duties as assigned
Qualifications
3+ years of full-cycle recruiting experience (legal or professional services preferred)
Experience with SmartRecruiters Applicant Tracking System preferred
Proven ability to source and hire across a wide range of roles, including attorneys, staff, and remote/contract talent
Strong sourcing skills and experience building pipelines from scratch
Experience working in high-volume or fast-scaling recruiting environments strongly preferred
Bilingual English/Spanish required
Highly organized, detail-oriented, and able to manage competing priorities
Proactive, results-driven, and comfortable operating with a high level of accountability
Additional Information
Equipment Requirements:
Computer:
Windows:Windows 10, Intel i5 (8th Gen+) or 2GHz and 8 cores
16 GB RAM
256 GB SSD
Mac:macOS 11 (Big Sur+), Apple M1 or Intel i5
8 GB RAM
256 GB SSD
Internet:
Connection: Wired Ethernet preferred; 5 GHz Wi-Fi acceptable
Internet Speed:30 Mbps download
15 Mbps upload
Latency (Ping): Under 100ms
USB noise-cancelling headset
Webcam for daily meetings
Apply To This Job