Virtual Assistant (Contract, Remote)

The Starknet Foundation is looking for a proactive, detail-driven Virtual Assistant to help keep our fast-moving, global team running smoothly. You’ll take charge of team travel bookings and provide day-to-day administrative support, ensuring trips are seamless, efficient, and within budget. We’re a small, remote team spread across multiple time zones, with a packed remit and exciting travel plans for conferences, offsites, and ecosystem events around the world. This role is perfect for someone who enjoys taking ownership, thrives in a flexible environment, and wants to be part of a mission-driven team. For the right person, there’s potential to grow the role and take on more hours and responsibilities over time. Why this role matters: We’re a growth-focused organization with a packed travel calendar - conferences, partnerships, and offsites across continents. We’re looking for a partner, not just a coordinator: someone who enjoys the pace, spots opportunities to improve how we operate, and helps make travel a smooth, energizing part of our work. This is a part-time, remote contractor role (approx. 3 hours per day, 7 days a week) focused on keeping travel organized, reducing unnecessary spend, and easing administrative workload across the team. Location: We are a remote-first organization and welcome applicants from around the world (strong written and verbal English required). However, it’s important that you can maintain significant working-hour overlap with our predominantly Europe-based team. Responsibilities: ○ Review all flight requests for policy compliance, cost, and business purpose. ○ Identify and present lower-cost alternatives when available, ensuring safety and quality are maintained. ○ Approve and finalize travel bookings. ○ Coordinate group travel and offsite logistics, providing compliant flight options for team confirmation. ○ Support travelers with receipt uploads, Navan troubleshooting, and travel-related queries. ○ Track and flag any travel outside benchmark thresholds for People Team review. ○ Maintain accurate travel records and ensure proper documentation for reimbursement. ○ Work closely with the People Team to optimize travel processes and reduce administrative overhead. Qualifications: ○ Proven experience in travel coordination, executive support, or administrative operations. ○ Strong attention to detail and ability to manage multiple requests efficiently. ○ Familiarity with corporate travel tools (eg: Navan or similar platforms). ○ Skilled in sourcing cost-effective travel options and managing vendor communications. ○ Excellent communication and organizational skills. ○ Fluent in both verbal and written English. ○ Reliable, proactive, and comfortable working independently in a remote setting. ○ Flexibility is critical: you’ll provide coverage across global time zones, adjust hours based on travel demand, and ensure timely support for a 40-person organization. Apply tot his job