Virtual Assistant

Reporting to the Business Support Manager at GCC Philippines, this position is vital for ensuring the efficiency of the assigned leaders. We are looking for a highly organised and proactive Virtual Assistant to support business leaders located in Australia. The ideal candidate will possess exceptional English proficiency and a proven history of assisting executives remotely, with a preference for those experienced in supporting Australian executives. This role demands superior calendar management and travel arrangement skills. The ability to understand priority clients and accommodate last-minute changes, including travel re-arrangements, is crucial. Responsibilities Comply with all role-specific HSE obligations (Safety): Ensure adherence to health, safety, and environmental regulations and guidelines. Calendar Management: Efficiently manage and coordinate the executives' schedules, ensuring all appointments and meetings are accurately logged and prioritised. Client Understanding: Develop a deep understanding of priority clients to ensure their needs are met promptly and effectively. Travel Arrangements: Organise and book travel plans, including flights, accommodations, meeting venues, and transportation, ensuring all details are meticulously planned. Email Management: Monitor and assist in managing the executives' email inboxes, responding to inquiries, flagging important messages, and ensuring timely follow-ups. Expense Assistance: Handle expense reports and reimbursements, ensuring all financial documentation is accurate and submitted on time. Presentation Preparation: Assist in preparing presentations, including creating slides, gathering relevant data, and ensuring the final product is polished and professional. Other Administrative Duties: Perform other administrative tasks as required to support the executives and ensure smooth operations. Qualifications Minimum 3 years previous experience as a Virtual Assistant or in a similar role. Demonstrates excellent English communication skills, both written and verbal. Intermediate to advanced skill level across the Microsoft Office suite (Word, PowerPoint, Excel, and Outlook). Familiar with Office 365, including SharePoint and OneDrive for Business. Demonstrates strong organisational skills and the ability to multitask to always meet deadlines. Skilled in managing executives’ expectations and achieving positive outcomes in challenging environments. Excellent interpersonal skills. Self-starter with the ability to work independently. Recognises the highly dynamic nature of our business and is flexible in changing circumstances.