Vendor Operations Analyst
About the position
The Vendor Operations Analyst plays a crucial role in managing vendor documentation and data entry processes. This position involves collecting, reviewing, and tracking vendor documentation to ensure compliance with internal policies. The analyst will maintain and update vendor master data within SAP and internal systems while performing high-volume data entry with a strong focus on accuracy and consistency.
Responsibilities
ā¢ Collect, review, and track required vendor documentation to ensure records are complete and compliant with internal policies.
ā¢ Maintain and update vendor master data within SAP and internal systems.
ā¢ Perform high-volume data entry with a strong focus on accuracy and consistency.
ā¢ Conduct weekly follow-ups with vendors to obtain missing or incomplete documentation.
ā¢ Track onboarding progress and communicate vendor status updates internally.
ā¢ Identify opportunities to improve data accuracy, efficiency, and documentation workflows.
ā¢ Serve as the primary point of contact for vendor documentation inquiries through a shared mailbox.
ā¢ Respond to vendor questions in a timely, professional manner.
ā¢ Partner with internal teams to resolve documentation issues and reduce onboarding delays.
ā¢ Prepare and distribute recurring weekly and monthly reports related to vendor records and operational tracking.
ā¢ Monitor documentation and invoice receipt status and flag missing items for follow-up.
ā¢ Maintain organized electronic records to support internal reviews and compliance requests.
ā¢ Complete required surveys and standardized reports accurately and on schedule.
ā¢ Assist with processing incoming mail and documentation, including physical check handling and logging.
ā¢ Support internal teams with general administrative and operational tasks as needed.
ā¢ Ensure documentation is filed, stored, and retained according to internal policies.
Requirements
ā¢ 2+ years of experience in an operations, administrative, data entry, or shared services role.
ā¢ Strong data entry skills with high attention to detail.
ā¢ Proficiency in Microsoft Excel, Word, and Outlook.
ā¢ Experience working with ERP systems (SAP preferred).
ā¢ Strong organizational and time-management skills.
ā¢ Ability to follow established procedures and work with minimal supervision.
ā¢ Clear written and verbal communication skills.
Nice-to-haves
ā¢ Bachelor's degree preferred (business, operations, or related field).
ā¢ Experience in vendor management and coordination.
ā¢ Comfortable working on contract.
Benefits
ā¢ Medical, dental & vision
ā¢ Critical Illness, Accident, and Hospital
ā¢ 401(k) Retirement Plan ā Pre-tax and Roth post-tax contributions available
ā¢ Life Insurance (Voluntary Life & AD&D for the employee and dependents)
ā¢ Short and long-term disability
ā¢ Health Spending Account (HSA)
ā¢ Transportation benefits
ā¢ Employee Assistance Program
ā¢ Time Off/Leave (PTO, Vacation or Sick Leave)
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Apply To this Job
The Vendor Operations Analyst plays a crucial role in managing vendor documentation and data entry processes. This position involves collecting, reviewing, and tracking vendor documentation to ensure compliance with internal policies. The analyst will maintain and update vendor master data within SAP and internal systems while performing high-volume data entry with a strong focus on accuracy and consistency.
Responsibilities
ā¢ Collect, review, and track required vendor documentation to ensure records are complete and compliant with internal policies.
ā¢ Maintain and update vendor master data within SAP and internal systems.
ā¢ Perform high-volume data entry with a strong focus on accuracy and consistency.
ā¢ Conduct weekly follow-ups with vendors to obtain missing or incomplete documentation.
ā¢ Track onboarding progress and communicate vendor status updates internally.
ā¢ Identify opportunities to improve data accuracy, efficiency, and documentation workflows.
ā¢ Serve as the primary point of contact for vendor documentation inquiries through a shared mailbox.
ā¢ Respond to vendor questions in a timely, professional manner.
ā¢ Partner with internal teams to resolve documentation issues and reduce onboarding delays.
ā¢ Prepare and distribute recurring weekly and monthly reports related to vendor records and operational tracking.
ā¢ Monitor documentation and invoice receipt status and flag missing items for follow-up.
ā¢ Maintain organized electronic records to support internal reviews and compliance requests.
ā¢ Complete required surveys and standardized reports accurately and on schedule.
ā¢ Assist with processing incoming mail and documentation, including physical check handling and logging.
ā¢ Support internal teams with general administrative and operational tasks as needed.
ā¢ Ensure documentation is filed, stored, and retained according to internal policies.
Requirements
ā¢ 2+ years of experience in an operations, administrative, data entry, or shared services role.
ā¢ Strong data entry skills with high attention to detail.
ā¢ Proficiency in Microsoft Excel, Word, and Outlook.
ā¢ Experience working with ERP systems (SAP preferred).
ā¢ Strong organizational and time-management skills.
ā¢ Ability to follow established procedures and work with minimal supervision.
ā¢ Clear written and verbal communication skills.
Nice-to-haves
ā¢ Bachelor's degree preferred (business, operations, or related field).
ā¢ Experience in vendor management and coordination.
ā¢ Comfortable working on contract.
Benefits
ā¢ Medical, dental & vision
ā¢ Critical Illness, Accident, and Hospital
ā¢ 401(k) Retirement Plan ā Pre-tax and Roth post-tax contributions available
ā¢ Life Insurance (Voluntary Life & AD&D for the employee and dependents)
ā¢ Short and long-term disability
ā¢ Health Spending Account (HSA)
ā¢ Transportation benefits
ā¢ Employee Assistance Program
ā¢ Time Off/Leave (PTO, Vacation or Sick Leave)
Apply tot his job
Apply To this Job