Temporary Project Administrative Support
About the position
Are you a detail‑oriented, organized, and reliable professional looking to support a global Project Management team? Do you enjoy structured tasks, data processing, and contributing to high‑quality operational workflows? We are seeking a Temporary Administrative Project Support team member to assist with recurring administrative and project‑support tasks that help ensure smooth customer and supplier operations.
As a member of our Project Management group, you will be responsible for data processing, document preparation, report compilation, and communication support—all within a highly structured, process‑driven environment. This temporary, part‑time role is ideal for a student or early‑career professional looking to gain hands‑on experience working with data, documentation, and international project workflows.
Responsibilities
• Data Processing & Validation
• Review and filter data according to predefined project scope (country, study, site, or access level).
• Reformat and prepare Excel tables in line with internal templates.
• Rename, insert, and adjust columns as required.
• Apply formulas (CONCAT, COUNTIF, lookups) to validate data and identify inconsistencies or duplicates.
• Perform quality checks before finalization.
• Data Consolidation & Reporting
• Consolidate multiple datasets using Excel tools such as Power Query.
• Append and merge data across studies or projects.
• Compile filtered user lists and stakeholder reports.
• Prepare submission documents in required templates (Word).
• Generate summary counts and validation checks.
• File & Document Management
• Receive, save, and manage weekly or recurring input files.
• Maintain accurate file naming conventions and version control.
• Organize documents correctly in SharePoint/shared drives.
• Ensure adherence to documentation and storage standards.
• Stakeholder Communication
• Coordinate with internal project managers and operations team members.
• Prepare final documents for submission to external suppliers or partners.
• Send finalized reports following defined communication workflows.
• Escalate missing data, inconsistencies, or discrepancies promptly.
• Process Adherence & Continuous Improvement
• Follow written Work Instructions (WI) step‑by-step.
• Maintain confidentiality of customer and study data.
• Suggest small process improvements where appropriate.
• Support updates to documentation as processes evolve.
Requirements
• Strong proficiency in Microsoft Excel (filters, formatting, basic formulas such as CONCAT and COUNTIF); familiarity with Power Query is a plus.
• Proficiency in Microsoft Word and Outlook.
• Experience with SharePoint or shared file systems is an advantage.
• Ability to work accurately, follow structured work instructions, and maintain confidentiality.
• Strong attention to detail, basic analytical skills, interpersonal communication, and proactive mindset.
• 0–2 years of relevant experience.
• Fluent in English (written & verbal).
Benefits
• The opportunity to contribute to global project workflows in a supportive and collaborative environment.
• Flexible, remote work within agreed deadlines.
• Experience working with structured datasets, operational reporting, and global supplier/customer processes.
• Exposure to cross‑functional teamwork and process‑driven project management.
Apply tot his job
Apply To this Job
Are you a detail‑oriented, organized, and reliable professional looking to support a global Project Management team? Do you enjoy structured tasks, data processing, and contributing to high‑quality operational workflows? We are seeking a Temporary Administrative Project Support team member to assist with recurring administrative and project‑support tasks that help ensure smooth customer and supplier operations.
As a member of our Project Management group, you will be responsible for data processing, document preparation, report compilation, and communication support—all within a highly structured, process‑driven environment. This temporary, part‑time role is ideal for a student or early‑career professional looking to gain hands‑on experience working with data, documentation, and international project workflows.
Responsibilities
• Data Processing & Validation
• Review and filter data according to predefined project scope (country, study, site, or access level).
• Reformat and prepare Excel tables in line with internal templates.
• Rename, insert, and adjust columns as required.
• Apply formulas (CONCAT, COUNTIF, lookups) to validate data and identify inconsistencies or duplicates.
• Perform quality checks before finalization.
• Data Consolidation & Reporting
• Consolidate multiple datasets using Excel tools such as Power Query.
• Append and merge data across studies or projects.
• Compile filtered user lists and stakeholder reports.
• Prepare submission documents in required templates (Word).
• Generate summary counts and validation checks.
• File & Document Management
• Receive, save, and manage weekly or recurring input files.
• Maintain accurate file naming conventions and version control.
• Organize documents correctly in SharePoint/shared drives.
• Ensure adherence to documentation and storage standards.
• Stakeholder Communication
• Coordinate with internal project managers and operations team members.
• Prepare final documents for submission to external suppliers or partners.
• Send finalized reports following defined communication workflows.
• Escalate missing data, inconsistencies, or discrepancies promptly.
• Process Adherence & Continuous Improvement
• Follow written Work Instructions (WI) step‑by-step.
• Maintain confidentiality of customer and study data.
• Suggest small process improvements where appropriate.
• Support updates to documentation as processes evolve.
Requirements
• Strong proficiency in Microsoft Excel (filters, formatting, basic formulas such as CONCAT and COUNTIF); familiarity with Power Query is a plus.
• Proficiency in Microsoft Word and Outlook.
• Experience with SharePoint or shared file systems is an advantage.
• Ability to work accurately, follow structured work instructions, and maintain confidentiality.
• Strong attention to detail, basic analytical skills, interpersonal communication, and proactive mindset.
• 0–2 years of relevant experience.
• Fluent in English (written & verbal).
Benefits
• The opportunity to contribute to global project workflows in a supportive and collaborative environment.
• Flexible, remote work within agreed deadlines.
• Experience working with structured datasets, operational reporting, and global supplier/customer processes.
• Exposure to cross‑functional teamwork and process‑driven project management.
Apply tot his job
Apply To this Job