Tax Specialist (Full-Time | Fully Remote)

We’re a growing firm looking for a Tax Specialist who wants more ownership over their work than a traditional firm allows. This is a tax-first role with accounting and client development responsibilities — you’ll handle returns end-to-end, work directly with clients, help bring in new business, and have real input into how the firm operates. What we offer now • Fully remote — U.S.-based, work from anywhere • Paid time off • Flexible scheduling — we manage to output, not hours • Direct involvement — small team, your input matters • Base salary $60,000–$75,000 — depending on experience and credentials • Profit sharing — you help grow the firm, you share in the upside What’s coming as the firm scales • Health insurance and expanded benefits • Leadership opportunities for early team members • Additional performance-based compensation growth What You’ll Do Tax Preparation (~50–60% of Role) • Prepare and review individual and business tax returns (1040, 1065, 1120S, 1120, 990) in Drake to a complete, organized, and accurate standard • Research and apply relevant U.S. Tax Code provisions, elections, and planning strategies • Identify tax-saving opportunities and flag issues proactively for clients • Handle IRS and state correspondence, notices, and resolution as needed • Stay current on tax law changes and communicate impacts to the team and clients Client Development & Relationship Management (~20–25% of Role) • Serve as a primary point of contact for clients — build trust, manage expectations, and maintain strong relationships • Conduct discovery calls and consultations with prospective clients to assess their needs and close new engagements • Follow up on inbound leads, referrals, and proposals to convert prospects into clients • Identify upsell and cross-sell opportunities within existing client relationships (e.g., bookkeeping, advisory, tax planning) • Support creation and refinement of client-facing proposals, marketing materials, and outreach Accounting & Bookkeeping Support (~15–20% of Role) • Review and clean up QuickBooks Online bookkeeping — coding accuracy, balance sheet vs. P&L classification, reconciliations, and general financial hygiene • Prepare client-ready financial reports (P&L, balance sheet, variances, and supporting schedules) • Prepare financial statements, budgets, and projections for bookkeeping and advisory clients • Manage client accounts across QuickBooks, Xero, Drake, and TaxDome Firm Operations (~5–10%) • Draft clear, professional client questions and follow-up requests when information is missing or unclear • Maintain strong workflow hygiene in TaxDome — update task statuses, document notes/assumptions, and keep work moving without items stalling • Help improve firm operations by creating and refining SOPs, templates, checklists, and repeatable processes What You Bring Must-Haves • 3+ years of hands-on experience preparing U.S. federal and state tax returns (individual and business) in a CPA firm • Strong working knowledge of the U.S. Tax Code, entity structures, and common elections/strategies • Bachelor’s degree in Accounting, Finance, or related field • Proficiency with Drake Tax Software • Strong working experience with QuickBooks Online and TaxDome • Advanced Microsoft Excel skills (pivot tables, lookups, data cleanup, reconciliations) • Comfortable communicating directly with clients — phone, video, and email. You’re the face of the firm to your clients. • Confident in consultative conversations — you can assess a prospect’s needs, explain our services clearly, and close the engagement • Strong organizational skills and ability to manage multiple deadlines in a workflow system Nice-to-Haves • EA (Enrolled Agent) or CPA designation • Experience with Xero • Experience with payroll platforms (Gusto, ADP) • Familiarity with ERP systems (NetSuite, SAP, Microsoft Business Central) • Knowledge of GAAP beyond what’s needed for tax compliance • Prior experience in a client-facing or business development role at a small firm or practice Compensation & Details • Full-time | Fully remote — U.S.-based candidates only (all 50 states) • Base salary $60,000–$75,000/year depending on experience and credentials • Profit sharing — tied to firm growth and your direct contributions • Paid time off included • Benefits expanding as the firm grows — early hires are first in line If you’re a tax pro who can also hold a client conversation, close a deal, and wants to grow with a firm instead of just work for one — apply now. Apply To this Job