Talent Acquisition Operations Coordinator (REMOTE)
About the role
Nift is a 50-person, cash-flow-positive company scaling fast — and over the next stretch of growth we'll make hundreds of hires. Doing that well doesn't happen by accident. It takes a recruiting machine: the systems, the processes, and the operational rigor that make great hiring repeatable instead of heroic.
This role builds that machine. Partnering directly with the Talent Acquisition Lead, you'll be the operational backbone of recruiting — the person who turns a vision for how hiring should work into the processes, data discipline, and Greenhouse rigor that make it real and hold up across the next 200–300 hires.
This is an operational stronghold, not a scheduling seat. We're looking for someone who runs the day-to-day flawlessly, sees how it could run better, and wants to be the one to build it.
What you'll do
Build the machine
Partner with the Talent Acquisition Lead to design and stand up the processes, workflows, and standards that scale recruiting from 50 people to hundreds
Bring a point of view: find where the process breaks, slows, or could be sharper — and build the fix
Establish the operational rigor and documentation that make great hiring repeatable, not dependent on any one person
Own Greenhouse
Own Greenhouse as the system of record — configuration, structure, hygiene, and discipline
Keep data clean, current, and trustworthy, so every report and decision rests on solid ground
Pull weekly, monthly, and quarterly reporting on KPIs and OKRs, and surface the trends that matter
Run the operation
Drive coordination across the full recruiting pipeline — every department, every stage — keeping searches moving and on standard
Coordinate interviews across hiring managers, panels, and candidates with zero dropped threads
Prioritize searches against benchmarks and metrics to meet business goals
Protect a candidate experience that reflects how seriously we take our people, start to finish
Support sourcing
Pitch in on company research, sourcing, and initial candidate outreach using LinkedIn, and other tools when searches need the lift
What you'll have
3–5 years in talent acquisition operations or coordination, with strong project management instincts
Deep, hands-on Greenhouse experience — you've owned an ATS, not just worked inside one
A builder's mindset: you don't just run a process, you see how to improve it and you make it happen
Real data fluency — you can pull, structure, and read recruiting metrics, and yes, you love a good spreadsheet
Outstanding organization, relentless follow-up, and genuine attention to detail
Strong written and verbal communication, and the judgment to partner well with senior stakeholders
You'll thrive here if
You're resourceful and self-directed — you solve problems without waiting to be told
You're comfortable in ambiguity and stay steady when priorities shift mid-stride
You take feedback well and act on it
You can hold many threads at once without dropping one
What you get
Competitive compensation and comprehensive benefits — 401(k) with matching, medical / dental / vision, and equity potential for full-time employees
Flexible remote work
Unlimited Responsible PTO
A direct hand in the growth of a cash-flow-positive company, where your work visibly moves Nift's revenue, growth, and scale
About Nift
Our mission
Nift's mission is to reshape how people discover and try new brands by introducing them to new products and services through thoughtful "thank-you" gifts. Our customer-first approach ensures businesses acquire new customers efficiently while making customers feel valued and rewarded.
We're a data-driven, cash-flow-positive company that has grown 731% over the last three years. Now we're scaling to become one of the largest sources of new customer acquisition worldwide.
Backed by Spark Capital and Foundry — who also invested in Slack, Snap, SeatGeek, Fitbit, Warby Parker, Wayfair, and Twitter — we're poised for exponential growth and ready to demonstrate impact on a global scale. Read more about our growth here.
Nift is a 50-person, cash-flow-positive company scaling fast — and over the next stretch of growth we'll make hundreds of hires. Doing that well doesn't happen by accident. It takes a recruiting machine: the systems, the processes, and the operational rigor that make great hiring repeatable instead of heroic.
This role builds that machine. Partnering directly with the Talent Acquisition Lead, you'll be the operational backbone of recruiting — the person who turns a vision for how hiring should work into the processes, data discipline, and Greenhouse rigor that make it real and hold up across the next 200–300 hires.
This is an operational stronghold, not a scheduling seat. We're looking for someone who runs the day-to-day flawlessly, sees how it could run better, and wants to be the one to build it.
What you'll do
Build the machine
Partner with the Talent Acquisition Lead to design and stand up the processes, workflows, and standards that scale recruiting from 50 people to hundreds
Bring a point of view: find where the process breaks, slows, or could be sharper — and build the fix
Establish the operational rigor and documentation that make great hiring repeatable, not dependent on any one person
Own Greenhouse
Own Greenhouse as the system of record — configuration, structure, hygiene, and discipline
Keep data clean, current, and trustworthy, so every report and decision rests on solid ground
Pull weekly, monthly, and quarterly reporting on KPIs and OKRs, and surface the trends that matter
Run the operation
Drive coordination across the full recruiting pipeline — every department, every stage — keeping searches moving and on standard
Coordinate interviews across hiring managers, panels, and candidates with zero dropped threads
Prioritize searches against benchmarks and metrics to meet business goals
Protect a candidate experience that reflects how seriously we take our people, start to finish
Support sourcing
Pitch in on company research, sourcing, and initial candidate outreach using LinkedIn, and other tools when searches need the lift
What you'll have
3–5 years in talent acquisition operations or coordination, with strong project management instincts
Deep, hands-on Greenhouse experience — you've owned an ATS, not just worked inside one
A builder's mindset: you don't just run a process, you see how to improve it and you make it happen
Real data fluency — you can pull, structure, and read recruiting metrics, and yes, you love a good spreadsheet
Outstanding organization, relentless follow-up, and genuine attention to detail
Strong written and verbal communication, and the judgment to partner well with senior stakeholders
You'll thrive here if
You're resourceful and self-directed — you solve problems without waiting to be told
You're comfortable in ambiguity and stay steady when priorities shift mid-stride
You take feedback well and act on it
You can hold many threads at once without dropping one
What you get
Competitive compensation and comprehensive benefits — 401(k) with matching, medical / dental / vision, and equity potential for full-time employees
Flexible remote work
Unlimited Responsible PTO
A direct hand in the growth of a cash-flow-positive company, where your work visibly moves Nift's revenue, growth, and scale
About Nift
Our mission
Nift's mission is to reshape how people discover and try new brands by introducing them to new products and services through thoughtful "thank-you" gifts. Our customer-first approach ensures businesses acquire new customers efficiently while making customers feel valued and rewarded.
We're a data-driven, cash-flow-positive company that has grown 731% over the last three years. Now we're scaling to become one of the largest sources of new customer acquisition worldwide.
Backed by Spark Capital and Foundry — who also invested in Slack, Snap, SeatGeek, Fitbit, Warby Parker, Wayfair, and Twitter — we're poised for exponential growth and ready to demonstrate impact on a global scale. Read more about our growth here.