Talent Acquisition Onboarding Coordinator

Westgate Resorts is the largest privately held timeshare company in the world, committed to creating a supportive workplace for its team members. The Talent Acquisition Onboarding Coordinator is responsible for managing the onboarding process for new hires across multiple properties, ensuring compliance and a positive candidate experience from offer acceptance through orientation.ResponsibilitiesManage end-to-end preboarding for 15-25+ hires across multiple resort properties and departments in a fast-paced, high-volume environmentConduct new hire welcome calls and provide clear onboarding instructions prior to Day OneProcess background checks, drug screenings, I-9 verifications, E-Verify, ADP documentation, and all compliance paperworkMonitor vendor systems including Sterling, First Advantage, and DocuSign to ensure timely clearanceConfirm work authorization and clearance prior to New Hire OrientationMaintain accurate new hire trackers, personnel records, and digital files in ImageQuest and HR/TA systemsPartner weekly with recruiters and hiring managers to provide real-time status updates and resolve onboarding issuesSupport internal transfers and ensure smooth transition between departmentsEnsure strict compliance with federal, state, and company HR policies and Drug Free Workplace proceduresMeet service level expectations with exceptional attention to detail, confidentiality, and accuracySkillsHigh school diploma requiredBilingual English and Spanish required1–2 years experience in onboarding, HR coordination, talent acquisition support, or high-volume administrative processingStrong organizational skills, discretion, and ability to manage multiple deadlines simultaneouslyExcellent written and verbal communication skillsAbility to work as a team as well as independentlyAssociate degree preferredExperience with SmartRecruiters (ATS), ADP, DocuSign, Sterling or First Advantage preferredBenefitsComprehensive health benefits – medical, dental and visionPaid Time Off (PTO) – vacation, sick, and personalPaid Holidays401K with generous company matchGet access to your pay as you need it with our Daily Pay benefitFamily benefits including pregnancy, and parental leave and adoption assistanceWellness ProgramsFlexible Spending AccountsTuition AssistanceMilitary LeaveEmployee Assistance Program (EAP)Life, Disability, Accident, Critical Illness & Hospital InsurancePet InsuranceExclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)Advancement & development opportunitiesCommunity Involvement ProgramsCompany OverviewWestgate Resorts is a resort company. It was founded in 1982, and is headquartered in Orlando, Florida, USA, with a workforce of 5001-10000 employees. Its website is https://www.westgateresorts.com/.



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