Talent Acquisition Coordinator

Harlem Children's Zone (HCZ) is a world-renowned education and poverty-fighting organization based in New York, seeking a proactive Talent Acquisition Coordinator to join their team. This role is essential in managing end-to-end recruiting operations and ensuring a positive experience for candidates and internal stakeholders. Responsibilities Schedule all phone screens, panel interviews, demo lessons, and debriefs for Promise Academy and HCZ roles Manage reschedules, Zoom links, room bookings, and distribution of interview materials Send confirmation and reminder emails to candidates and interviewers Track panelist availability and propose interview blocks for high-volume roles Monitor completion of interview feedback in Workable within required timelines Send reminders to interviewers who have not submitted scorecards/hiring rubric Create and update requisitions in Workable for Promise Academy and HCZ positions Post and maintain roles across all recruitment platforms Ensure accuracy of job titles, salary ranges, EEO statements, and branding Close roles and clean up old or duplicate postings Maintain the job description and template library Send all standardized application status updates Provide Promise Academy and HCZ candidates with clear instructions for demo lessons/teaching samples & required forms or documents (transcripts, certifications, etc.) Pull and organize reference checks and background check materials (in partnership with HR) Pull monthly TA metrics for Promise Academy and HCZ Maintain pipeline trackers for high-volume roles (teachers, after‑school, etc.) Support hiring events, including virtual info sessions, interview days, and career fairs Help build and maintain talent pools in Workable through tagging and status updates Skills Bachelor's degree preferred; equivalent experience considered 1-2 years of experience in recruitment coordination, HR operations, or administrative support Experience using an applicant tracking system (ATS); Workable experience a plus Exceptionally organized with strong attention to detail and follow-through Skilled at managing high-volume scheduling, shifting priorities, and tight deadlines Strong communicator with a customer-service mindset; able to deliver clear and timely updates to candidates and staff Comfortable navigating systems and tools (ATS, Zoom, Microsoft Office/SharePoint, calendars) Able to maintain confidentiality, professionalism, and discretion at all times A proactive problem solver who anticipates needs and prevents last‑minute issues Adaptable, mission‑driven, and committed to supporting a best‑in‑class recruitment process Benefits Highly competitive base salaries Paid time off Employee referral bonus Career advancement No-cost health insurance Life Insurance Short-and long-term disability Additional voluntary benefits Wellness discounts Commuter benefits Financial wellness perks Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.) Company Overview HCZ is a non-profit organization that aims to end child poverty through innovative education programs. It was founded in 1970, and is headquartered in New York, New York, USA, with a workforce of 1001-5000 employees. Its website is