Talent Acquisition Assistant

Stony Brook Medicine is seeking a Talent Acquisition Assistant to support the Talent Acquisition Director and team with departmental tasks. The role involves assisting with job fairs, managing recruitment materials, coordinating events, and supporting special projects to enhance recruitment efforts. Responsibilities Assist in planning and organizing job fairs, including venue selection, registration, and promotional materials Coordinate logistics for team attendance at job fairs, including travel arrangements, booth setup, and staffing schedules Provide on-site support during job fairs to ensure smooth operations and positive candidate experiences Maintain inventory of recruitment materials and office supplies, ensuring adequate stock levels Place orders for supplies as needed to ensure timely delivery and cost-effectiveness Monitor budget allocations for recruitment-related expenses and provide regular updates to the team Assist in planning and executing various recruitment events, such as open houses, networking sessions, and campus visits Coordinate event logistics, including venue booking, catering, audiovisual setup, and guest accommodations Collaborate with internal stakeholders and external partners to ensure events are well-coordinated and aligned with organizational goals Partner with the University Relations team on any assistance needed for events Support the Talent Acquisition team on special projects, such as process improvements, diversity initiatives, and employer branding campaigns Flexibility to take on ad hoc tasks and responsibilities as needed to support the Director and team's objectives Support large scale projects such as Intern Onboarding, Resident Onboarding, and events Skills Associate's degree and 6 months experience in a human resources administrative support role Ability to manage multiple priorities and tasks and work in a fast-paced environment Demonstrated proficiency with computer software, including Microsoft Office applications, Word, PowerPoint, Advanced Excel, Microsoft Outlook Ability to work collaboratively and independently Must be a team player who can work in a fast paced environment Strong written and verbal communication skills Familiarity with PeopleSoft, Taleo and/or other HR Information Systems Experience in a Healthcare or Hospital System Human Resources Bachelors degree Benefits Location pay for UUP, CSEA & PEF full-time positions ($4000) Night shift differential ($000) Evening shift differential ($000) Inconvenience pay/supplemental shift differential. ($575) Geographic Pay ($000) Generous leave Health plans State pension Company Overview Stony Brook Medicine expresses our shared mission of research, clinical care and education – a mission embraced by our faculty, staff, researchers, and students. It was founded in 1957, and is headquartered in Stony Brook, New York, USA, with a workforce of 5001-10000 employees. Its website is