Talent Acquisition Admin Support
About KBS
Kellermeyer Bergensons Services (KBS) is the largest privately held provider of facility services in North America, servicing over 2 billion square feet of space daily. We help industry leaders across a wide range of key verticals—including retail, industrial and logistics, healthcare, education, manufacturing, and more—maintain clean, efficient and welcoming spaces that support their operations. As we continue to grow, we’re looking for team members who are dedicated, reliable, and ready to contribute to a culture built on respect, opportunity, and pride in service.
Location
this role is 100% remote
Salary Range
$22-31.00 /hour
Position Summary
The Talent Acquisition Operations Specialist is responsible for supporting the Talent Acquisition team’s operational excellence. This role plays a critical part in maintaining the Paradox applicant tracking system (ATS), optimizing workflows, and ensuring a seamless candidate and recruiter experience.
Job responsibilities include:
• Support day‑to‑day operations of Paradox ATS
• Troubleshoot system issues and elevate technical concerns as needed
• Support high-volume client transitions
• Ensure data accuracy, compliance and proper system configuration
• Assist with integration between ATS, HRIS, and job boards
• Monitor job and candidate funnels to ensure process consistency
• Distribute and support recruiting reports and dashboards
• Audit data for job requisitions compliance and process adherence
• Support interview scheduling automation and candidate communications
• Support tracking of vendor SLAs and reporting accuracy
• Identify inefficiencies in hiring workflows and recommend improvements
• Assist with system updates, enhancements and new feature rollouts
• Support audit preparation and reporting as required
• Fluency in Spanish a plus
Experience Needed:
• 2+ years of experience supporting Talent Acquisition, HR Operations, or Recruiting Operations
• Hands‑on experience administering an ATS (experience with Paradox strongly preferred)
• Experience in high-volume or hourly hiring environments
• Experience with ATS integrations and automation workflows
• Familiarity with HRIS systems and onboarding platforms
• Experience supporting chatbot or conversational AI hiring tools
• Working knowledge of recruitment and hiring compliance requirements
• Strong technical aptitude and ability to learn new systems quickly
• Advanced attention to detail and data accuracy
• Proficiency in reporting tools and spreadsheets (Excel or Google Sheets)
• Strong communication and stakeholder support skills
• Fair employment and other Federal, State, and Local employment laws
• Ability to work with all levels of management
• Ability to travel
Education:
• Bachelor’s Degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
Full-time Benefits
• Paid Time Off
• Paid Holidays
• Sick Time
• Life Insurance
• Short Term Disability – Employer paid
• Long Term Disability
• Supplemental Health Insurance (E.G., Accident)
• 401k plan with a match or Non-qualified Deferred Compensation Plan
• Pet Insurance
• PerkSpot Discount Program – discounts on travel, gyms, cell phones, restaurants, auto, apparel & electronics
KBS considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity, and expression, marital or military status, or based on an individual's status in any group or class protected by applicable federal, state, or local law. KBS also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.
Apply tot his job
Apply To this Job
Kellermeyer Bergensons Services (KBS) is the largest privately held provider of facility services in North America, servicing over 2 billion square feet of space daily. We help industry leaders across a wide range of key verticals—including retail, industrial and logistics, healthcare, education, manufacturing, and more—maintain clean, efficient and welcoming spaces that support their operations. As we continue to grow, we’re looking for team members who are dedicated, reliable, and ready to contribute to a culture built on respect, opportunity, and pride in service.
Location
this role is 100% remote
Salary Range
$22-31.00 /hour
Position Summary
The Talent Acquisition Operations Specialist is responsible for supporting the Talent Acquisition team’s operational excellence. This role plays a critical part in maintaining the Paradox applicant tracking system (ATS), optimizing workflows, and ensuring a seamless candidate and recruiter experience.
Job responsibilities include:
• Support day‑to‑day operations of Paradox ATS
• Troubleshoot system issues and elevate technical concerns as needed
• Support high-volume client transitions
• Ensure data accuracy, compliance and proper system configuration
• Assist with integration between ATS, HRIS, and job boards
• Monitor job and candidate funnels to ensure process consistency
• Distribute and support recruiting reports and dashboards
• Audit data for job requisitions compliance and process adherence
• Support interview scheduling automation and candidate communications
• Support tracking of vendor SLAs and reporting accuracy
• Identify inefficiencies in hiring workflows and recommend improvements
• Assist with system updates, enhancements and new feature rollouts
• Support audit preparation and reporting as required
• Fluency in Spanish a plus
Experience Needed:
• 2+ years of experience supporting Talent Acquisition, HR Operations, or Recruiting Operations
• Hands‑on experience administering an ATS (experience with Paradox strongly preferred)
• Experience in high-volume or hourly hiring environments
• Experience with ATS integrations and automation workflows
• Familiarity with HRIS systems and onboarding platforms
• Experience supporting chatbot or conversational AI hiring tools
• Working knowledge of recruitment and hiring compliance requirements
• Strong technical aptitude and ability to learn new systems quickly
• Advanced attention to detail and data accuracy
• Proficiency in reporting tools and spreadsheets (Excel or Google Sheets)
• Strong communication and stakeholder support skills
• Fair employment and other Federal, State, and Local employment laws
• Ability to work with all levels of management
• Ability to travel
Education:
• Bachelor’s Degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
Full-time Benefits
• Paid Time Off
• Paid Holidays
• Sick Time
• Life Insurance
• Short Term Disability – Employer paid
• Long Term Disability
• Supplemental Health Insurance (E.G., Accident)
• 401k plan with a match or Non-qualified Deferred Compensation Plan
• Pet Insurance
• PerkSpot Discount Program – discounts on travel, gyms, cell phones, restaurants, auto, apparel & electronics
KBS considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity, and expression, marital or military status, or based on an individual's status in any group or class protected by applicable federal, state, or local law. KBS also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.
Apply tot his job
Apply To this Job