Systems and Data Manager

UC Santa Barbara is a vibrant institution dedicated to providing sustainable value-added services and solutions. The Systems and Data Manager is responsible for supporting multiple financial system integrations, managing data integrity, and overseeing complex business processes to enhance financial operations within the university.ResponsibilitiesSupporting multiple financial system integrationsProvisioning of access to campus financial systemsAssisting with long term financial system process developmentDocuments complex business processes and systemsPrepares plans and proposals for the improvement of systems, procedures, and processesHandles identifying and resolving complex issues with BFS system integrationsOversees UCSB's person index maintenancePossesses solid operational and accounting skills, data reconciliation experience, and system support skillsPossesses ability to work under deadline pressure, handling multiple projects concurrently, and dealing with sensitive and confidential issuesIs the campus expert in maintaining, updating, and configuring EDM (Oracle Enterprise Data Management)Corrects data by using system tools including resolving requests in error, analyzing data across views, and making necessary updates to the data and configuration to ensure continuous data integrityDocuments corrective action as well as the system process and proceduresWorks with central offices and various departments to determine the correct informationIdentifies and documents data problems and outlines solutions for continued data integrityImplements configuration changes to support data integrityParticipates in business process mapping, fit/gap analysis, role mapping, impact assessments, training, and transition strategiesApplies professional project management and IT concepts to assist the functional teams to ensure deliverables meet requirements in the specified quality and timeline parameters for the new system implementationManages mission critical batch processes for all BFS Units and UCSB campus community Systems including: Oracle Financial Cloud (OFC), Financial Accounting Hub (FAH), Enterprise Data Management (EDM), PeopleSoft Financials, General Ledger, and UCPathEnsures delivery of high priority data between systems and to UC Office of the President essential for departments to run daily operationsTechnical leader responsible for analysis of unique issues/problems to ensure accuracy of data and batch processes, and coordinate solutions with IT professionalsResponsible for the generation of reports and work files from financial systems for BFS end usersMonitors automated system data transfers to FAH, OFC, and EDM including daily batches from server and system feeds from various campus systems such as BARC, TOE, TOF, Flexcard, UCPath, recharges, and CashNETCoordinates corrections files with system lead administrators and data managersProvides Role Security Administration and access services (RSA) for internal and certain campus-wide systems including Data Warehouse, FinHub, OFC, EDM, Divisional File Servers, and ALLN02 applicationsBFS and EAPQ contact for banking software solutions and user managementResponsible for initiating account requests for numerous servers and servicesProvides banking software access to BFS and limited campus usersResponsible for fiscal close processes, providing monthly and year-end fiscal close supportTransmits required Corporate Financial System (CFS) files in the 5-file format to UC Office of the President (UCOP) as scheduledTransmit monthly Procurement report to UCOPAnnual reporting to UCOP including DPR file transfers, receiving Gifts and Endowment income, etcEnsures data and reporting requirements as scheduled by UCOP are fulfilled in a timely mannerReceives error report and provides timely updates and solutions with appropriate Financial AnalystsSupervises all Data Unit processing functions, including manual internal recharge and non-recharge journal loading, integration batch processing to FAH and general ledgerResearches, analyzes, and resolves exceptions to complex database systems in Business & Financial ServicesReviews numerous reports to evaluate the dataResponsible for the recruitment, selection, hiring, training and supervision of 1.0FTE career staffProvides leadership, direction, training and mentoring to ensure effective operation of the DATA unitAdvises BFS on acquisition of hardware and software as they relate to core systems and internal office automation and provides strategic direction and solutions as neededConsults with Enterprise Technology Services and works with senior managers and the Assistant Director with process development, testing, and implementing of Financial Systems to enhance both the BFS Accounting Department and general campus accounting operationsServes on campus committees which study current systems, propose modifications to, and assists in the design specifications for system changesParticipates in system conversion and testing on an as-needed basisProvides ongoing support to move from mainframe dependency to suitable applications or web platformsPerforms special tasks related to system development as assigned by AVC/Controller of BFSAs needed, assist with projects in support of the Business Financial Services teamSupport Payroll team by contacting employees who have UCPath records that do not pass a workforce verification reviewAssist them in correcting their recordsSupport General Accounting with change requests, reporting needs, error analysis, data analysis, etcSupport the BARC Person Index as data discrepancies ariseSkillsBachelor's Degree in related area and / or equivalent experience / training1-3 years Experience supporting enterprise financial systems such as Oracle Financial Cloud1-3 years Experience maintaining data integrity, resolving system errors, monitoring batch processes, and managing cross-system integrations in a complex ERP environment1-3 years Participation in full lifecycle system implementations, including testing, role mapping, impact assessment, and end-user training1-3 years Demonstrated experience analyzing, troubleshooting, and resolving complex system and data integrity issues across integrated ERP environments1-3 years Experience working in a higher education or public sector environment with centralized financial reporting requirementsCandidates must be legally authorized to work in the United States without the need for employee sponsorshipSatisfactory criminal history background checkUCSB is a Tobacco-Free environment1-3 years Demonstrated participation in system implementations, including business process mapping, fit/gap analysis, testing, and transition planning1-3 years Advanced experience analyzing complex financial data discrepancies and developing long-term solutions to improve system accuracy and efficiency1-3 years Experience providing strategic guidance on financial systems architecture, hardware/software acquisition, and modernization initiativesBenefitsFull BenefitsExcellent retirement and health are just one of the rewards.Company OverviewUC Santa Barbara is consistently recognized for excellence across broad fields of study. It was founded in 1891, and is headquartered in Santa Barbara, CA, US, with a workforce of 5001-10000 employees. Its website is https://www.ucsb.edu/.



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