Sr Grants Manager
Overview
The Princeton Neuroscience Institute (PNI) is one of the largest recipients of research funding on campus. The Senior Grants Manager is a key member of PNI's administrative executive team with primary oversight for grant and research-related financial activity in the Institute. The Senior Grants Manager performs pre-and post-award accounting, and financial administration for the Institute's sponsored awards, which is consistently one of the leaders in sponsored expenditures at Princeton. This position is one of two Senior Grants Managers who will lead the PNI grants staff in assisting faculty in identifying and applying for grants with about $20 million in direct cost research awards annually.
The Senior Grants Manager provides vision, oversight, and supervisory functions for the other PNI grants team members who will be direct reports. The Senior Grants Manager trains new assistant/grants managers on their pre-award and post-award responsibilities, as well as on constructing faculty grant projections. The Senior Grants Manager helps develop plans to meet research lab funding challenges, and serves as a resource for faculty, students, and staff on policy and procedural questions related to grants management and related financial controls.
This position requires strong collaboration across departments, the ability to navigate a fast-paced and deadline-driven environment, and a solid understanding of research administration practices. Requires a broad understanding of research administration and the ability to apply that knowledge to varied and complex situations.
This position can be considered for working 100% remotely.
Responsibilities
Pre-Award Activities: Prepares proposal documentation, including budget proposals in accordance with sponsor requirements. Prepare grant proposal submissions through Princeton ERA. Prepares proposal submissions to grant agencies through electronic systems or directly to the funding agency or foundation.
Post-Award Activities: Prepares projection reports and forecasts for Principal Investigators. Monitors spending to ensure that grant budgets are on track with the original proposal. Prepares revised budgets and budget justifications as required. Ensures the timely submissions of salary and wage certifications. Tracks and monitors cost sharing commitments. Other duties include cost transfers; monitoring of subcontracts and subawards; and, Labor Accounting for researcher salaries and for salary and wage (effort) certification. Reviews and verifies final reports with Sponsored Research Accounting and serves as a liaison between academic units and university research administration offices. Works closely with Sponsored Research Accounting to respond to requests from internal and external auditors.
Staff Supervision: Acts as the lead in the hiring and training of a team of grants managers. Trains grants staff and PNI-research grant project managers on all pre-award and post-award procedures. Mentor direct report(s) on professional activities and opportunities for career-growth
Collaboration, Communication, and Professional Development: This individual will serve as the central interface between principal investigators, sponsors, Princeton's Office of Research and Project Administration (ORPA) and Sponsored Research Accounting (SRA) offices. Attend all relevant training classes and stay current with changes in policies, procedures and processes pertaining to sponsored research and financial management. Communicates university and sponsored research policies and regulations to department faculty and staff. Ensures departmental compliance with applicable laws, policies and procedures. Serve on ad-hoc sponsored research committees as needed. Works with the Finance Manager, Graduate and Undergraduate Coordinators and other colleagues in the department as team spirit is highly advocated. Assist the Executive Director in projects and developing departmental grant policies and procedures as needed.
Qualifications
Essential Qualifications and Knowledge
Bachelor’s degree plus 7 years of experience with sponsored research and financial accounting in a university setting
Working knowledge of federal regulations regarding fiscal management of federal funds including Uniform Guidance.
Detail oriented, with excellent organizational, interpersonal and communication skills
Knowledge of proposal submission systems, particularly: NIH ASSIST, NSF Fastlane/Research.gov, Grants.gov, NJSAGE, Simons (Foundation) Award Manager, ProposalCentral
Ability to multi-task, work independently, meet deadlines and maintain high level of accuracy and confidentiality in a fast-paced environment
Strong budget development and financial analysis skills
Ability to creatively solve problems and formulate/implement process improvements
Ability to understand and support organizational goals, apply knowledge to achieve department goals.
Ability to function effectively in a team-based environment.
Computer skills: advanced skills in MS Excel and Adobe Pro, proficient in Word and Outlook.
Experience with Princeton University systems and software including Princeton ERA, PeopleSoft, Prime Financials, Labor Accounting and the Information Warehouse.
Familiarity with University Resources (ORPA, SRA, F&T, RIA, IACUC, LAR).
Familiarity with Princeton's administrative procedures and policies.
Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.
If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.
The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.
Standard Weekly Hours
36.25
Eligible for Overtime
No
Benefits Eligible
Yes
Probationary Period
180 days
Essential Services Personnel (see policy for detail)
No
Physical Capacity Exam Required
No
Valid Driver’s License Required
No
Experience Level
Mid-Senior Level
#LI-JE1
Salary Range
$100,000 to $110,000
Apply To This Job
The Princeton Neuroscience Institute (PNI) is one of the largest recipients of research funding on campus. The Senior Grants Manager is a key member of PNI's administrative executive team with primary oversight for grant and research-related financial activity in the Institute. The Senior Grants Manager performs pre-and post-award accounting, and financial administration for the Institute's sponsored awards, which is consistently one of the leaders in sponsored expenditures at Princeton. This position is one of two Senior Grants Managers who will lead the PNI grants staff in assisting faculty in identifying and applying for grants with about $20 million in direct cost research awards annually.
The Senior Grants Manager provides vision, oversight, and supervisory functions for the other PNI grants team members who will be direct reports. The Senior Grants Manager trains new assistant/grants managers on their pre-award and post-award responsibilities, as well as on constructing faculty grant projections. The Senior Grants Manager helps develop plans to meet research lab funding challenges, and serves as a resource for faculty, students, and staff on policy and procedural questions related to grants management and related financial controls.
This position requires strong collaboration across departments, the ability to navigate a fast-paced and deadline-driven environment, and a solid understanding of research administration practices. Requires a broad understanding of research administration and the ability to apply that knowledge to varied and complex situations.
This position can be considered for working 100% remotely.
Responsibilities
Pre-Award Activities: Prepares proposal documentation, including budget proposals in accordance with sponsor requirements. Prepare grant proposal submissions through Princeton ERA. Prepares proposal submissions to grant agencies through electronic systems or directly to the funding agency or foundation.
Post-Award Activities: Prepares projection reports and forecasts for Principal Investigators. Monitors spending to ensure that grant budgets are on track with the original proposal. Prepares revised budgets and budget justifications as required. Ensures the timely submissions of salary and wage certifications. Tracks and monitors cost sharing commitments. Other duties include cost transfers; monitoring of subcontracts and subawards; and, Labor Accounting for researcher salaries and for salary and wage (effort) certification. Reviews and verifies final reports with Sponsored Research Accounting and serves as a liaison between academic units and university research administration offices. Works closely with Sponsored Research Accounting to respond to requests from internal and external auditors.
Staff Supervision: Acts as the lead in the hiring and training of a team of grants managers. Trains grants staff and PNI-research grant project managers on all pre-award and post-award procedures. Mentor direct report(s) on professional activities and opportunities for career-growth
Collaboration, Communication, and Professional Development: This individual will serve as the central interface between principal investigators, sponsors, Princeton's Office of Research and Project Administration (ORPA) and Sponsored Research Accounting (SRA) offices. Attend all relevant training classes and stay current with changes in policies, procedures and processes pertaining to sponsored research and financial management. Communicates university and sponsored research policies and regulations to department faculty and staff. Ensures departmental compliance with applicable laws, policies and procedures. Serve on ad-hoc sponsored research committees as needed. Works with the Finance Manager, Graduate and Undergraduate Coordinators and other colleagues in the department as team spirit is highly advocated. Assist the Executive Director in projects and developing departmental grant policies and procedures as needed.
Qualifications
Essential Qualifications and Knowledge
Bachelor’s degree plus 7 years of experience with sponsored research and financial accounting in a university setting
Working knowledge of federal regulations regarding fiscal management of federal funds including Uniform Guidance.
Detail oriented, with excellent organizational, interpersonal and communication skills
Knowledge of proposal submission systems, particularly: NIH ASSIST, NSF Fastlane/Research.gov, Grants.gov, NJSAGE, Simons (Foundation) Award Manager, ProposalCentral
Ability to multi-task, work independently, meet deadlines and maintain high level of accuracy and confidentiality in a fast-paced environment
Strong budget development and financial analysis skills
Ability to creatively solve problems and formulate/implement process improvements
Ability to understand and support organizational goals, apply knowledge to achieve department goals.
Ability to function effectively in a team-based environment.
Computer skills: advanced skills in MS Excel and Adobe Pro, proficient in Word and Outlook.
Experience with Princeton University systems and software including Princeton ERA, PeopleSoft, Prime Financials, Labor Accounting and the Information Warehouse.
Familiarity with University Resources (ORPA, SRA, F&T, RIA, IACUC, LAR).
Familiarity with Princeton's administrative procedures and policies.
Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.
If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.
The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.
Standard Weekly Hours
36.25
Eligible for Overtime
No
Benefits Eligible
Yes
Probationary Period
180 days
Essential Services Personnel (see policy for detail)
No
Physical Capacity Exam Required
No
Valid Driver’s License Required
No
Experience Level
Mid-Senior Level
#LI-JE1
Salary Range
$100,000 to $110,000
Apply To This Job