Sr. Executive Assistant
We are offering a contract to hire employment opportunity for a Sr. Executive Assistant in PERRYSBURG, Ohio. The chosen candidate will provide high-level executive support, encompassing administrative tasks, document management, business development, and contract administration. This role operates within the Financial Services industry and requires adeptness in various software including ADP ... Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System.
Responsibilities:
Utilize project management, time management, and organizational strategies to ensure efficient completion of tasks
Collaborate with COO to keep them informed of upcoming commitments and responsibilities, anticipating needs and offering solutions to conflicts
Manage and complete assigned projects, tracking and following up on internal staff assignments, and verifying the accuracy of completed work
Manage and prioritize a dynamic calendar of appointments, client meetings, and events, acting as a gatekeeper, screening calls and requests
Organize, facilitate, and create minutes for meetings and video calls
Prepare COO for meetings and business travel, including arranging detailed travel plans and itineraries
Draft letters, client correspondence, documents, and respond to communications on behalf of the COO as directed
Assist with preparing materials for customer presentations and conferences
Submit COO expense reports
Assist in promoting business development in coordination with the Marketing department
Continuously seek improvements in work processes and contribute to a culture of innovation and collaboration Proven experience as a Senior Executive Assistant or in a similar role
Proficiency in using ADP - Financial Services
Experience with Cisco Webex Meetings for managing virtual meetings
Familiarity with the Concur expense management system
Extensive knowledge of CRM software for managing client relationships
Ability to use the Kronos Timekeeping System effectively
Proficiency in using the About Time software for project management
Excellent calendar management skills to schedule meetings and appointments
Strong communication skills for internal and external correspondence
Experience in managing conference calls effectively
Capable of handling correspondence professionally and timely
Apply Now
Responsibilities:
Utilize project management, time management, and organizational strategies to ensure efficient completion of tasks
Collaborate with COO to keep them informed of upcoming commitments and responsibilities, anticipating needs and offering solutions to conflicts
Manage and complete assigned projects, tracking and following up on internal staff assignments, and verifying the accuracy of completed work
Manage and prioritize a dynamic calendar of appointments, client meetings, and events, acting as a gatekeeper, screening calls and requests
Organize, facilitate, and create minutes for meetings and video calls
Prepare COO for meetings and business travel, including arranging detailed travel plans and itineraries
Draft letters, client correspondence, documents, and respond to communications on behalf of the COO as directed
Assist with preparing materials for customer presentations and conferences
Submit COO expense reports
Assist in promoting business development in coordination with the Marketing department
Continuously seek improvements in work processes and contribute to a culture of innovation and collaboration Proven experience as a Senior Executive Assistant or in a similar role
Proficiency in using ADP - Financial Services
Experience with Cisco Webex Meetings for managing virtual meetings
Familiarity with the Concur expense management system
Extensive knowledge of CRM software for managing client relationships
Ability to use the Kronos Timekeeping System effectively
Proficiency in using the About Time software for project management
Excellent calendar management skills to schedule meetings and appointments
Strong communication skills for internal and external correspondence
Experience in managing conference calls effectively
Capable of handling correspondence professionally and timely
Apply Now