SharePoint Online Consultant – Information Architecture

Project Overview: We are at the early (Phase 0) stage of a SharePoint Online / Microsoft 365 initiative and are seeking an experienced SharePoint Online Architect / Information Architect to help us establish a strong foundation for long-term, cross-functional collaboration. The immediate goal of this engagement is to design and document a v1.0 Information Architecture and M365 Collaboration & Automation Architecture for our first SharePoint Online site, which will ultimately serve as part of a broader hub-and-spoke SharePoint architecture supporting multiple departments (e.g., Operations, HR, IT, Marketing, Finance). This is a design and discovery-focused engagement, not an implementation-heavy role. Phase 0 Objectives: During Phase 0, you will collaborate with our Operations Leadership team to: -Design an Operations-Delivery SharePoint Online site that will serve as a centralized navigation and collaboration point -Solicit and translate business requirements into clear architectural artifacts -Establish patterns and standards that will scale as additional department sites are added to the hub Successful completion of Phase 0 may unlock future phases (Phase 1, Phase 2, etc.) involving implementation, automation, and optimization. Scope of Work (Phase 0): You will work with internal stakeholders to produce the following: 1. Information Architecture (IA) Diagram – v1.0 A site map–style diagram that incorporates one or more of the following, based on stakeholder requirements: -Sites and sub-sites -Navigation structure -Content ownership models -Audiences and access considerations 2. M365 Collaboration & Automation Architecture Diagram – v1.0 A conceptual architecture diagram that overlays SharePoint Online with supporting Microsoft 365 services, which may include: -SharePoint Online (Hub site + conceptual future sites) -Power Automate flows -Logic Apps (if applicable) -Triggers, events, and integrations (e.g., Teams enablement, Forms, approvals) -Conceptual data movement between sites -Approval workflows -Document libraries, folders, subfolders -Access control and grouping mechanisms (SharePoint permissions, M365 groups, etc.) 3. Migration Approach (Conceptual) -High-level documentation describing a technical or tooling approach for migrating existing content into the future Operations-Delivery document libraries and folder structures (scripts, tooling, or phased approach) Out of Scope for Phase 0: To be explicit, Phase 0 does not include: -Full SharePoint site build-out -Content migration execution -Power Automate or Logic App implementation This phase is about clarity, structure, and architectural direction. Ideal Candidate Profile: We are looking for someone who: -Has deep SharePoint Online experience (architecture, not just administration) -Understands Information Architecture principles -Has designed hub-and-spoke SharePoint environments -Is comfortable collaborating with leadership and translating requirements into diagrams -Has working knowledge of Power Automate / Logic Apps (conceptual design level is sufficient) -Can clearly document decisions and assumptions -Experience delivering architecture diagrams and design artifacts is critical. How We’ll Evaluate Candidates: Please include: -A brief description of similar SharePoint / M365 architecture work -Examples of IA diagrams, solution architecture diagrams, or redacted samples (if available) -A short explanation of how you typically approach Phase 0 / discovery engagements Future Opportunities: This engagement is intentionally scoped as Phase 0. If the engagement is successful, there is strong potential for: -Phase 1 implementation work -Power Automate and workflow development -Expansion to additional department sites -Long-term advisory or architecture support