Senior Executive Assistant (Job ID: STERIC1R)
๐จ IMPORTANT WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0
C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT.
PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH
Senior Executive Assistant ๐ผ
๐ Job ID: STERIC1R
๐ข Industry: Innovation & Cultural Strategy Consulting
๐ Location: LATAM / South Africa
๐ Job Status: Full Time
โฐ Work Schedule: 9:00 AM to 5:00 PM EST
๐ฐ Salary: $8 - $10
๐ Target Start Date: ASAP
ROLE OVERVIEW
About the Client:
The client is a high level consulting firm that partners with science led companies and established organizations to drive innovation, leadership evolution, and cultural change. The founder is a global traveler, author, and trusted advisor who operates in a high pressure and fast paced environment. The firm has successfully scaled through specialized direct hires across content and operations and is now seeking a senior level strategic partner to manage and elevate the founderโs day to day and business operations.
About the Role:
We are seeking a Senior Level Executive Virtual Assistant to act as the founderโs strategic right hand. This role is designed for a professional who operates with executive judgment, anticipates needs, and takes ownership of outcomes. This is not a reactive support role. The ideal candidate is a critical thinker with strong professional presence, a high sense of urgency, and the confidence to guide workflows, protect executive focus, and move initiatives forward without waiting for detailed instructions.
This individual will serve as both an operational partner and an executive filter, ensuring that priorities are managed effectively and that communication, scheduling, and projects are handled with discretion and authority.
Key Responsibilities
Strategic Inbox and Calendar Ownership
Manage the founderโs inbox using a context driven, stage gated approach that includes prioritization, drafting executive level responses, and responding on behalf of the founder when appropriate.
Oversee complex Outlook calendar management in a high demand environment, including protection of deep work time, evaluation of meeting value, and proactive conflict resolution.
Anticipate upcoming preparation needs, decision points, and scheduling risks before they are escalated.
Operational Partnership and Process Leadership
Lead the onboarding and ramp up phase by proposing and implementing structured workflows, communication norms, and operating rhythms for the role.
Identify operational gaps, inefficiencies, or recurring friction points and independently design and implement solutions.
Own recurring and ad hoc initiatives by tracking progress, coordinating stakeholders, and ensuring follow through to completion.
Leverage AI tools to streamline workflows, enhance productivity, and improve executive output beyond basic task automation.
Executive Support and Professional Representation
Draft and manage high stakes communications with senior leaders, consulting clients, and external partners with clarity and professional authority.
Act as a trusted gatekeeper, screening requests and managing sensitive information with discretion and sound judgment.
Support specialized one off projects, research efforts, and strategic initiatives as assigned, maintaining high quality standards throughout.
Qualifications & Skills
Professional and Cognitive Skills
Strong critical thinking skills with the ability to understand intent, assess context, and act independently.
High sense of urgency combined with attention to detail and accuracy.
Partnership mindset, viewing the role as an extension of executive leadership rather than task based support.
Emotional resilience and confidence operating in high pressure, high expectation environments.
Technical and Experience Requirements
Proven experience in a senior level Executive Assistant, Operations, Project Management, or consulting adjacent role.
Advanced proficiency in Outlook and Microsoft 365 with the ability to quickly adopt new tools and systems.
Exceptional English fluency for executive level written and verbal communication.
Demonstrated experience using AI tools such as ChatGPT or Claude to support research, communication, workflow optimization, and decision support.
Familiarity with tools such as Salesforce, Asana, PowerPoint, and Canva.
Optional but Strongly Aligned Experience
Background in professional services, consulting, or complex corporate environments.
Experience supporting globally distributed executives or leaders with demanding travel schedules.
Comfort acting as a thought partner who can challenge assumptions and propose better ways of working.
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0
C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT.
PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH
Senior Executive Assistant ๐ผ
๐ Job ID: STERIC1R
๐ข Industry: Innovation & Cultural Strategy Consulting
๐ Location: LATAM / South Africa
๐ Job Status: Full Time
โฐ Work Schedule: 9:00 AM to 5:00 PM EST
๐ฐ Salary: $8 - $10
๐ Target Start Date: ASAP
ROLE OVERVIEW
About the Client:
The client is a high level consulting firm that partners with science led companies and established organizations to drive innovation, leadership evolution, and cultural change. The founder is a global traveler, author, and trusted advisor who operates in a high pressure and fast paced environment. The firm has successfully scaled through specialized direct hires across content and operations and is now seeking a senior level strategic partner to manage and elevate the founderโs day to day and business operations.
About the Role:
We are seeking a Senior Level Executive Virtual Assistant to act as the founderโs strategic right hand. This role is designed for a professional who operates with executive judgment, anticipates needs, and takes ownership of outcomes. This is not a reactive support role. The ideal candidate is a critical thinker with strong professional presence, a high sense of urgency, and the confidence to guide workflows, protect executive focus, and move initiatives forward without waiting for detailed instructions.
This individual will serve as both an operational partner and an executive filter, ensuring that priorities are managed effectively and that communication, scheduling, and projects are handled with discretion and authority.
Key Responsibilities
Strategic Inbox and Calendar Ownership
Manage the founderโs inbox using a context driven, stage gated approach that includes prioritization, drafting executive level responses, and responding on behalf of the founder when appropriate.
Oversee complex Outlook calendar management in a high demand environment, including protection of deep work time, evaluation of meeting value, and proactive conflict resolution.
Anticipate upcoming preparation needs, decision points, and scheduling risks before they are escalated.
Operational Partnership and Process Leadership
Lead the onboarding and ramp up phase by proposing and implementing structured workflows, communication norms, and operating rhythms for the role.
Identify operational gaps, inefficiencies, or recurring friction points and independently design and implement solutions.
Own recurring and ad hoc initiatives by tracking progress, coordinating stakeholders, and ensuring follow through to completion.
Leverage AI tools to streamline workflows, enhance productivity, and improve executive output beyond basic task automation.
Executive Support and Professional Representation
Draft and manage high stakes communications with senior leaders, consulting clients, and external partners with clarity and professional authority.
Act as a trusted gatekeeper, screening requests and managing sensitive information with discretion and sound judgment.
Support specialized one off projects, research efforts, and strategic initiatives as assigned, maintaining high quality standards throughout.
Qualifications & Skills
Professional and Cognitive Skills
Strong critical thinking skills with the ability to understand intent, assess context, and act independently.
High sense of urgency combined with attention to detail and accuracy.
Partnership mindset, viewing the role as an extension of executive leadership rather than task based support.
Emotional resilience and confidence operating in high pressure, high expectation environments.
Technical and Experience Requirements
Proven experience in a senior level Executive Assistant, Operations, Project Management, or consulting adjacent role.
Advanced proficiency in Outlook and Microsoft 365 with the ability to quickly adopt new tools and systems.
Exceptional English fluency for executive level written and verbal communication.
Demonstrated experience using AI tools such as ChatGPT or Claude to support research, communication, workflow optimization, and decision support.
Familiarity with tools such as Salesforce, Asana, PowerPoint, and Canva.
Optional but Strongly Aligned Experience
Background in professional services, consulting, or complex corporate environments.
Experience supporting globally distributed executives or leaders with demanding travel schedules.
Comfort acting as a thought partner who can challenge assumptions and propose better ways of working.