Senior Executive Admin

About Terminal49Terminal49 is a logistics technology company revolutionizing global trade. Our platform provides real-time visibility into cargo movements, streamlines supply chain operations, and empowers teams with actionable insights and collaboration tools. With a fast-growing team of 22, we’re on a mission to make international shipping radically more efficient.Role OverviewWe are looking for a highly skilled Senior Executive Admin to provide crucial support to Kimmie Nguyen, our COO, who oversees our Marketing, Customer Success, and Sales functions, with a dotted line responsibility for Product within our growing 22-person team. This is a unique opportunity to play a pivotal role in a fast-paced startup environment, directly impacting our operational efficiency and strategic initiatives. Key ResponsibilitiesDrive process improvement initiatives across various departments.Identify inefficiencies and implement systems to streamline workflows across marketing, sales, and customer success.Assist in creating presentations, reports, and documentation for board and investor updates.Support finance operations (e.g., expense tracking, invoice management) and other operational tasks.Help onboard and manage new software tools as the company scales.Work closely with product, marketing, and customer success teams; act as a key liaison to the COO.Help manage Slack communications and email inbox to ensure high responsiveness and organization when needed.Own CEO’s and COO’s calendar, coordinate internal/external meetings when needed, and ensure time is prioritized effectively.What We're Looking For3–5+ years of experience as a EA (startup experience preferred)Strong proficiency in tools like G Suite, Slack, Notion, project management platforms (e.g., Asana or ClickUp), and calendar systemsExcellent written and verbal communication skillsHighly organized, with strong attention to detail and the ability to multitask effectivelyComfort working independently and navigating ambiguityA problem-solver’s mindset with a proactive approach to continuous improvementAvailability to work in ESTWhy Join UsBe part of a high-growth company transforming global logisticsWork directly with company leadership and influence strategic outcomesGrow with a supportive and tight-knit remote teamOpportunity to shape your role as we scale and expandOriginally posted on Himalayas

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