Senior Events Manager (Contract)
Machinify is a leading healthcare intelligence company with expertise across the payment continuum, delivering unmatched value, transparency, and efficiency to health plan clients across the country. Deployed by over 85 health plans, including many of the top 20, and representing more than 270 million lives, Machinify brings together a fully configurable and content-rich, AI-powered platform along with best-in-class expertise. We’re constantly reimagining what’s possible in our industry, creating disruptively simple, powerfully clear ways to maximize financial outcomes and drive down healthcare costs.
About the Opportunity
Location: This position is fully remote with travel needed to support key events.
Term: This role is a contract term with coverage spanning an approximate 6-month period
We are seeking an experienced, detail-oriented Senior Events Manager (Contract) to support Machinify's event marketing execution during a leadership transition. This contract role will manage event operations and reporting across industry conferences, customer events, webinars, and our annual customer summit while the Director of Event Marketing is on leave.
This is a hands-on role responsible for bringing established event strategies to life. You'll work closely with Sales, Customer Success, Demand Generation, and Product Marketing to ensure seamless event delivery and measurable results.
What you’ll do
Execute industry conference participation, including booth logistics, attendee outreach, lead capture setup, and on-site coordination, and post-event reporting
Manage end-to-end webinar production, from speaker coordination and slide preparation to platform setup and post-event follow-up
Coordinate logistics for customer events, including venue selection, catering, materials, and attendee communications
Own the operational execution of the annual customer summit, working from established plans and timelines and owning budget management, overall logistics and run of show, creating prep documents, managing deliverable timelines and owners, creating a detailed staff overview and assigning onsite roles and responsibilities, and owning final event registration list and demand generation efforts.
Manage event calendars, registration workflows, and pre/post-event communications
Track event budgets and process vendor invoices and contracts
Coordinate lead capture processes and ensure timely data transfer to CRM and marketing automation systems
Build and send event communications, including invitations, reminders, and thank-you emails
Maintain vendor relationships and serve as day-to-day contact for production partners, venues, and sponsorship organizers
Report to senior and executive leadership on event performance metrics, including registration, attendance, lead volume, and survey results
Support Sales and Customer Success teams with event materials, booth schedules, and attendee lists
What experience you bring
Experience
5-7 years of experience in event marketing, event management, or event operations roles
Proven track record executing B2B events, including conferences, webinars, and customer events
Experience managing event budgets and vendor relationships
B2B SaaS and/or healthcare experience preferred
Skills & Capabilities
Highly organized with exceptional project management skills and attention to detail
Ability to manage multiple events simultaneously and meet tight deadlines
Strong written and verbal communication skills
Proficiency with event platforms (Nunify), CRM (Hubspot, Salesforce), and marketing automation tools
Collaborative team player who can work effectively across Sales, Marketing, and Customer Success
Self-starter who can work independently in a fast-paced environment
Comfortable with occasional travel to support key events
Equal Employment Opportunity at Machinify
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. Machinify is an employment at will employer. We participate in E-Verify as required by applicable law. In accordance with applicable state laws, we do not inquire about salary history during the recruitment process. If you require a reasonable accommodation to complete any part of the application or recruitment process, please let our recruiters know. See our Candidate Privacy Notice at: https://www.machinify.com/candidate-privacy-notice/
About the Opportunity
Location: This position is fully remote with travel needed to support key events.
Term: This role is a contract term with coverage spanning an approximate 6-month period
We are seeking an experienced, detail-oriented Senior Events Manager (Contract) to support Machinify's event marketing execution during a leadership transition. This contract role will manage event operations and reporting across industry conferences, customer events, webinars, and our annual customer summit while the Director of Event Marketing is on leave.
This is a hands-on role responsible for bringing established event strategies to life. You'll work closely with Sales, Customer Success, Demand Generation, and Product Marketing to ensure seamless event delivery and measurable results.
What you’ll do
Execute industry conference participation, including booth logistics, attendee outreach, lead capture setup, and on-site coordination, and post-event reporting
Manage end-to-end webinar production, from speaker coordination and slide preparation to platform setup and post-event follow-up
Coordinate logistics for customer events, including venue selection, catering, materials, and attendee communications
Own the operational execution of the annual customer summit, working from established plans and timelines and owning budget management, overall logistics and run of show, creating prep documents, managing deliverable timelines and owners, creating a detailed staff overview and assigning onsite roles and responsibilities, and owning final event registration list and demand generation efforts.
Manage event calendars, registration workflows, and pre/post-event communications
Track event budgets and process vendor invoices and contracts
Coordinate lead capture processes and ensure timely data transfer to CRM and marketing automation systems
Build and send event communications, including invitations, reminders, and thank-you emails
Maintain vendor relationships and serve as day-to-day contact for production partners, venues, and sponsorship organizers
Report to senior and executive leadership on event performance metrics, including registration, attendance, lead volume, and survey results
Support Sales and Customer Success teams with event materials, booth schedules, and attendee lists
What experience you bring
Experience
5-7 years of experience in event marketing, event management, or event operations roles
Proven track record executing B2B events, including conferences, webinars, and customer events
Experience managing event budgets and vendor relationships
B2B SaaS and/or healthcare experience preferred
Skills & Capabilities
Highly organized with exceptional project management skills and attention to detail
Ability to manage multiple events simultaneously and meet tight deadlines
Strong written and verbal communication skills
Proficiency with event platforms (Nunify), CRM (Hubspot, Salesforce), and marketing automation tools
Collaborative team player who can work effectively across Sales, Marketing, and Customer Success
Self-starter who can work independently in a fast-paced environment
Comfortable with occasional travel to support key events
Equal Employment Opportunity at Machinify
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. Machinify is an employment at will employer. We participate in E-Verify as required by applicable law. In accordance with applicable state laws, we do not inquire about salary history during the recruitment process. If you require a reasonable accommodation to complete any part of the application or recruitment process, please let our recruiters know. See our Candidate Privacy Notice at: https://www.machinify.com/candidate-privacy-notice/