Seeking Real Estate-Savvy Virtual Assistant for Immediate Start – Buffalo, NY and Suburbs
Job Description: I'm the managing broker of BFLO Realty, a boutique real estate firm headquartered just outside of Buffalo, NY in the Village of Williamsville. I'm looking for a reliable virtual assistant with real estate experience to handle day-to-day operations so I can focus on closings and growth. This role starts immediately and involves 10-15 hours per week, with potential to grow. Must be available during EST business hours. Key Responsibilities: MLS updates: Pause/resume listings, review active office listings, pull comps. Agent recruiting: Post job ads on LinkedIn/Facebook groups, direct marketing using Real Geeks CRM. Website management: Real Geeks edits for BFLORealty.com and WordPress edits for BuffaloCityLiving.com (remove listings, add newsletter signups via MailChimp, post weekly lifestyle articles). Administrative assistance: Log in accounting software, draft/send contracts for digital signing (Authentisign), order supplies (e.g., home repair materials, marketing collateral, etc.). Email/voicemail triage: Clear backlog (1,000+ unread emails), flag urgents, draft replies. Calendar management: Sync Calendly links (seller/buyer/investor/other consultations) with Google Calendar, schedule intro calls via email, text and phone with prospective clients and agents. SOP creation: Format onboarding packets, agent agreements. Misc: Prep property folders, rebrand social media, handle basic bookkeeping like bank deposit logs. Requirements: 2+ years supporting real estate offices/brokers (Buffalo/WNY market knowledge a big plus). Proficient in: MLS systems, Real Geeks or similar CRM, WordPress, Buildium (or similar Property Management software), Google Workspace, Calendly, Mailchimp, DocuSign/Authentisign, LinkedIn/Upwork for outreach. Detail-oriented, proactive, and able to work independently – no hand-holding. US-based preferred for time zones and market familiarity. Comfortable with AI tools (e.g., Zapier for automation) is a bonus. Rate: $25–$30/hour, depending on experience. Paid weekly via Upwork. To Apply: Submit a short video intro (1-2 minutes): Introduce yourself, state your hourly rate, share your real estate support experience, and give one tip for managing holiday-season closings in real estate. No generic applications – I want to see you're a fit! Looking forward to building a long-term partnership. Let's get started ASAP! Apply tot his job