Sales & Services Administrative Assistant, $22.25 - $31.95/hour
Aulani, A Disney Resort & Spa, is more than an enchanting, family-friendly destination. Weve combined the spirit of O`ahu with the magic of Disney to build a place where guests and cast members alike can feel the magic, can feel the spirit of the island and can truly feel welcome. Here, youll bring the spirit of the islands to life in every part of your role. Are you ready to join this team and make an impact?
The Sales and Service Administrative Assistant position assists the Sr. Sales & Services Director and the Assistant Sales Director with general administrative responsibilities which include extensive calendar maintenance, preparing contracts, reports, presentations, and expense reports as well as facilitating amenity requests for Guests. This position is also responsible for managing the planning, coordination and execution of business travel.
This is a full-time position reporting to the Sr Sales & Services Director and will be based in an office at our stunning Aulani Resort on Oahu, Hawaii.
What you will do:
Provide any requested administrative support for Sr. Sales & Services Director and Assistant Sales Director
Accurately schedule meeting times, locations, invitees and any A/V requirements via Outlook/VTC/Teams/Zoom
Provide professional telephone etiquette team when they are away from their desks.
Manage the planning, coordination, and execution of business travel according to Company guidelines
Creation and preparation of presentations and proposals
Creation of Site Alerts and booking reservations
Prepare expense reports and monitor other department fiscal status and ensure labor & OE reports for accuracy.
Process payment requests, purchase orders and service entries in a timely manner.
Support Asst Sales Director/Sales Manager in the preparation of contracts and the turnover process
Provide Sales & Services Department with requested collateral materials, external merchandise orders, and supplies
Other duties as assigned
Heres what you will need to be successful in the job:
One (1) year of related experience
Exceptional written, verbal and interpersonal communication skills to assure professional interaction with external contacts, internal partners and peers.
Demonstrate strong organizational skills with attention to detail
Service oriented, displays an enthusiastic attitude and strong work ethic
Ability to manage time wisely and prioritize effectively
Anticipates needs, takes initiative, recognizes challenges and proactively problem solves using sound judgement
Proven social skills/cultural sensitivity/diversity. Anticipates and prepares for situations
Highly proficient computer knowledge/skill in Microsoft Office including Word, Excel, PowerPoint, Outlook, Teams
Preferred Qualifications:
Experience supporting a department leader / manager preferred
Knowledge and understanding of Sales Process
Product familiarity/knowledge of Aulani, A Disney Resort & Spa, all other Walt Disney Parks & Resorts and Oahu, Hawaii
Experience in SAP, Concur, LILO
Benefits and Perks:
Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/aulani-benefits
The hiring range for this position in Hawaii is $22.25 to $31.95 per hour. The base pay actually offered may vary depending on the candidates geographic region, job-related knowledge, skills, and experience, among other factors. To learn more about our benefits visit: https://jobs.disneycareers.com/benefits.
Apply Now
The Sales and Service Administrative Assistant position assists the Sr. Sales & Services Director and the Assistant Sales Director with general administrative responsibilities which include extensive calendar maintenance, preparing contracts, reports, presentations, and expense reports as well as facilitating amenity requests for Guests. This position is also responsible for managing the planning, coordination and execution of business travel.
This is a full-time position reporting to the Sr Sales & Services Director and will be based in an office at our stunning Aulani Resort on Oahu, Hawaii.
What you will do:
Provide any requested administrative support for Sr. Sales & Services Director and Assistant Sales Director
Accurately schedule meeting times, locations, invitees and any A/V requirements via Outlook/VTC/Teams/Zoom
Provide professional telephone etiquette team when they are away from their desks.
Manage the planning, coordination, and execution of business travel according to Company guidelines
Creation and preparation of presentations and proposals
Creation of Site Alerts and booking reservations
Prepare expense reports and monitor other department fiscal status and ensure labor & OE reports for accuracy.
Process payment requests, purchase orders and service entries in a timely manner.
Support Asst Sales Director/Sales Manager in the preparation of contracts and the turnover process
Provide Sales & Services Department with requested collateral materials, external merchandise orders, and supplies
Other duties as assigned
Heres what you will need to be successful in the job:
One (1) year of related experience
Exceptional written, verbal and interpersonal communication skills to assure professional interaction with external contacts, internal partners and peers.
Demonstrate strong organizational skills with attention to detail
Service oriented, displays an enthusiastic attitude and strong work ethic
Ability to manage time wisely and prioritize effectively
Anticipates needs, takes initiative, recognizes challenges and proactively problem solves using sound judgement
Proven social skills/cultural sensitivity/diversity. Anticipates and prepares for situations
Highly proficient computer knowledge/skill in Microsoft Office including Word, Excel, PowerPoint, Outlook, Teams
Preferred Qualifications:
Experience supporting a department leader / manager preferred
Knowledge and understanding of Sales Process
Product familiarity/knowledge of Aulani, A Disney Resort & Spa, all other Walt Disney Parks & Resorts and Oahu, Hawaii
Experience in SAP, Concur, LILO
Benefits and Perks:
Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/aulani-benefits
The hiring range for this position in Hawaii is $22.25 to $31.95 per hour. The base pay actually offered may vary depending on the candidates geographic region, job-related knowledge, skills, and experience, among other factors. To learn more about our benefits visit: https://jobs.disneycareers.com/benefits.
Apply Now