[Remote] VP of Finance and Administration

Note: The job is a remote job and is open to candidates in USA. Active Minds is the largest nonprofit in the United States focused on transforming mental health norms among youth. They are seeking a Vice President of Finance and Administration to oversee financial processes, technology, and business operations while driving innovation and strategic thinking within the organization.ResponsibilitiesLead all accounting and financial reporting for the organization, including overseeing the development of the organization’s annual budget and monitoring performance against individual grant and program budgets throughout the fiscal yearOversee annual audit process, including managing relationship with external auditor, and preparation and maintenance of reports needed for annual auditReport regularly to the Executive Director, Chief Operating Officer, and Board Treasurer on financial performance; provide regular insight on financial results and best practicesCoordinate with division leads to ensure department finances are being tracked effectively and financial resources are being strategically allocated to meet organizational goalsFacilitate and help manage the accounting monthly close and reporting in a timely mannerLead the Finance Department, providing supervision and strategic direction to the Senior Associate of Accounting and contract BookkeeperProvide proactive, creative, cross-functional thinking and ideas to enhance organizational financial oversightSupport the organization’s process for acceptance of complex gifts and assetsAssist the Executive Director and Treasurer of the Board as needed, supporting execution of the organization’s investment strategy including overseeing updates to the investment policy statement, relationship with investment managers, and evaluation of investment activityServe as primary staff liaison to the Board Finance Committee; effectively communicate and present critical financial matters at select Board of Directors and committee meetingsRepresent the organization externally, as necessary, particularly in banking and lease negotiationsEnsure staff accountability to financial procedure via the completion of the Credit Card agreement formOversee the Director of Technology, and guide technology staff in ensuring that the platforms, software, and services in use continue to meet the evolving needs of the staffLead strategic development of policies and processes to address IT needs and assure efficient, secure, and productive IT systems and support, including fostering a customer-service-oriented approach among IT and operations staff and vendorsPartner with the Director of Technology to ensure org-wide initiatives are prioritized effectively on the IT roadmap, and reprioritization happens as new needs surfaceEnsure the Technology team’s strategic goals remain on track and are well communicated across the org at all times; regularly monitor progress and communicate updates &/or challenges to the COOProvide strategic oversight to the Director of Operations and operations staff to ensure that business operations, including maintenance of the physical office (e.g., office security, supplies procurement etc.), relationships with partners/vendors and landlords, drafting of Operations policies & procedures, internal operations audits, equity in operations at Active Minds, and all operational and administrative systems work effectively and smoothly to support the rest of the organizationManage team priorities and workflows to ensure operational functions are delivered efficiently and aligned with organizational goalsEnsure the Operations team’s strategic goals and priorities remain on track and are well communicated across the organization at all times; regularly monitor progress and communicate updates &/or challenges to the COOSupervise the Finance, Technology and Operations teams, ensuring their roles, responsibilities, and priorities are clear and executed effectivelyImplement an appropriate system of policies, internal controls, accounting standards, and procedures, working in collaboration with the Director of Operations & Special ProjectsMaintain continuous lines of communication, keeping the Executive Director & COO informed of all critical issues necessary for organizational leadershipProvide analytical support to Active Minds’ Executive Team, including development of internal management reporting capabilitiesDevelop skills & capabilities and provide growth opportunities for entire Administration and Finance TeamServe as member of the organization’s Leadership Team, responsible for operationalizing and assessing the organization’s strategic and innovation opportunities, culture-building, and more as neededSkillsBachelor's degree or other certification in finance, accounting, or related field; CPA certification, Masters of Accounting (MAC) and/or MBA preferredThorough knowledge of GAAP and FASB topics as applied to nonprofits; must be familiar with nonprofit finance and accounting regulationsHigh level of financial and analytical skills and extensive knowledge of financial policies, practices, and nonprofit systemsA minimum of 10 years of relevant experience, including in a nonprofit environment, with at least 5 years of managerial experience in leading a team and mentoring staff in a high-growth environmentProven track record in the areas of planning, financial management and operational oversightStrong interest in and commitment to the mission and goals of Active MindsMust have Quickbooks Online experience; ERP and other accounting software experience a plusExperience with Salesforce a plusCPA certification, Masters of Accounting (MAC) and/or MBA preferredBenefitsHealth, Vision and Dental InsurancePaid Vacation and Sick LeavePaid HolidaysCompany Wide Mental Health Days401(k) MatchingHSA and FSA OptionsLife InsuranceShort Term, and Long Term DisabilityFully Paid Parental LeaveWellness Reimbursement ProgramProfessional Development StipendsFriendly to remote working and life/work balanceCompany OverviewActive Minds is the largest nonprofit in the United States mobilizing youth and young adults to transform mental health norms across society. It was founded in 2003, and is headquartered in Washington, District of Columbia, USA, with a workforce of 51-200 employees. Its website is http://www.activeminds.org.