[Remote] Subsidy Program Manager (COM 3)

Note: The job is a remote job and is open to candidates in USA. The North Carolina Department of Agriculture and Consumer Services is dedicated to innovation and community impact. They are seeking a Subsidy Program Manager to oversee housing subsidy voucher programs, coordinate with various agencies, and ensure compliance with funding and performance standards.ResponsibilitiesWrites and publishes Notices of Funding Availability (NOFAs) in compliance with legislative budget and agency requirementsAdministers competitive funding programs including soliciting and evaluating applications for fundingConducts competitive funding and procurement processes, in alignment with Commerce and HD policiesDevelops and maintains application forms and leads the application and application review process; make recommendations to management for the allocation of PSH funding to awardeesEstablishes and maintains PSH subsidy program policies and processes and guides continuous program improvement by ensuring updates are based on program data collected, legislative requirements, agency requirements, and feedback provided by granteesProvides technical assistance and consultation to grantees, landlords, partner providers and their staff regarding PSH subsidy programs, guidelines, PSH best practices, implementation and cost reimbursement process, including system use through Secure Access Washington (SAW) and the FUTURE databaseSets-up applicable data systems, including Contract Management System (CMS) and tracking tools related to contracts, budgets, and compliance reviewsAssists with drafting legislation and providing presentations and representation at the agency level at professional, local, state, regional, or national meetingsResponds to agency and legislative requests for informationNegotiates, develops, and monitors complex contractsDevelops and maintains PSH contract templates in compliance with current legislation, policies and agency practicesReviews, analyzes and approves allowable reimbursement according to contract, PSH subsidy program NOFAs, agency policies & other pertinent guidelines; update applicable data systems, and approve paymentsManages annual review and renewal for project funding and contractingDevelops and maintains tools for evaluating and tracking performance and contract requirement compliance through to contract end, including de-obligation of funds, amending contracts and decision memos for management approvalUpdates internal budget documents as necessary, prepares budget modification forms as needed, and communicates all changes to relevant grantees and staffMonitors for compliance and performance of contract scope, implements performance improvement plansEnsures data quality in agency data systems through continuous audit of contractsEstablishes internal and external review processes and policies identifying program improvementsNegotiates, reviews, approves, and monitors rent subsidy vouchersProvides support, training, coordination, and technical assistance to awardees, state partners, providers, and landlords on program requirements, guidelines, best practices and processesDevelops and maintains voucher forms and Rental Assistance Payment Agreement template templates in compliance with current legislation, policies and agency practicesReviews, analyzes and approves allowable reimbursement according to current legislation, agency policies & other pertinent guidelines; updates applicable data systems, and approves paymentsManages annual review and renewal of vouchersDevelops and maintains tools for evaluating and tracking performance and compliance through to contract end, including de-obligation of funds, amending contracts and decision memos for management approvalUpdates internal budget documents as necessary, prepares budget modification forms as needed, and communicates all changes to relevant grantees and staffCollaborates with the AHAH-PSH Compliance and Monitoring team to monitor for compliance and performance of contract scope, implements performance improvement plansEnsures data quality in agency data systems through continuous audit of vouchersEstablishes internal and external review processes and policies identifying program improvementsEvaluate program activities and monitor grant compliance by reviewing program fiscal and service delivery to ensure compliance and effectivenessProvide advanced technical level assistance and training to meet local agencies and program need and to ensure accountability for state fundsDevelop risk assessment and monitoring tools to identify, evaluate, and track high risk areas within the program to ensure contract compliance through contract endParticipate in agency or division workgroupsSkillsSeven (7) years of combined experience and/or education as described below:Experience in affordable housing, community, trade, or economic development in two or more of the following areas or work related to the position:Advanced knowledge of affordable housing and social service programs, with proven experience implementing permanent supportive housing practices and managing associated funding sourcesApplication of state and federal housing program laws and regulationsRisk Monitoring and ComplianceContract ManagementAdministering community/social service programs or projectsInterpreting, writing, and applying detailed policies and proceduresEducation involves social or behavioral sciences, social services, public health, public administration/policy or related field. Qualifying education post High School or equivalent may be substituted year for year for experienceExamples of how to qualify: 7 years of experience; 6 years of experience and one year of education; 5 years of experience and two years of education; 4 years of experience and three years of education; 3 years of experience and four years of education; 2 years of experience and five years of education; 1 year of experience and six years of educationExcellent communication skills include writing and presenting information to diverse audiencesEstablished ability to manage multiple, competing priorities and meet deadlines with high degree of accuracyIntermediate skill level in the Microsoft Office suite products including Teams, Excel, Word, and OutlookAbility to work well with diverse groups and personalitiesAbility to work well under stress and meet tight deadlinesProficiency in verbal and written communication skills to clearly and succinctly document and describe processes, procedures, performance measures, and resultsDemonstrated ability and experience administering competitive funding programs, soliciting, and evaluating applications for fundingDemonstrated professional experience implementing or providing PSH, using the Substance Abuse Mental Health Services Administration (SAMHSA) or equivalent modelKnowledge of affordable housing agencies, institutions, and processes involved in affordable housing developmentDemonstrated ability to identify and implement changes necessary to streamline and standardize processes, improve administrative efficiency and effectiveness, and enhance customer service skillsDemonstrated intermediate level experience using data management, data visualization, and process improvement tools/methodologiesStrong financial analysis skillsBenefitsMedical and dental insurance benefitsRetirement and deferred compensation plans11 paid holidays each year14-25 vacation days per year (depending on length of employment)8 hours of sick leave per month (if full time employed)Bereavement leaveEmployee assistance programWork from Anywhere in Washington StateTechnical support is provided by NEOGOVWashington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programsDependent care assistance allows the employee to save pre-tax dollars for a child or elder care expensesOther insurance coverage for auto, boat, home, and renter insurance is available through payroll deductionWashington State Employee Assistance Program promotes the health and well-being of employeesState Employees are members of the Washington Public Employees' Retirement System (PERS)New employees have the option of two employer contributed retirement programsEmployees also have the ability to participate in the Deferred Compensation Program (DCP)All state employees are covered by the federal Social Security and Medicare systemsPublic Service Loan Forgiveness if qualifiedFull-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar yearFull-time employees earn eight hours of sick leave per monthVacation (Annual Leave) accrual based on length of employment and pay statusWashington State supports members of the armed forces with 21 days paid military leave per yearMost employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leaveAdditional Leave: Leave Sharing, Parental Leave, Family and Medical Leave Act (FMLA), Leave Without PayCompany OverviewThe N.C. It was founded in 1877, and is headquartered in Raleigh, North Carolina, USA, with a workforce of 1001-5000 employees. Its website is http://ncagr.gov.