[Remote] Sr. Proposal and Marketing Coordinator (NORESCO)

Note: The job is a remote job and is open to candidates in USA. Carrier is a global leader in intelligent climate and energy solutions, focused on innovations that enhance comfort and sustainability. NORESCO is seeking a full-time Proposal and Marketing Coordinator to lead the lifecycle of high-impact proposals, working closely with Account Executives and technical directors to create compelling submissions and support interview preparation.ResponsibilitiesOwn and lead multiple RFQ/RFP submissions simultaneously, including scheduling and driving deadlines and team meetings, coordinating contributor inputs, editing content to match strategy, laying out materials using templates, creating key graphics (org charts, process diagrams, covers, tabs), and overseeing final production and deliveryFacilitate and lead proposal kickoff meetings, ensuring clarity on roles, strategy, deliverables, and schedulesBalance competing deadlines while supporting execution of the external communications plan and other marketing initiativesDevelop win strategies, themes, and differentiators in close collaboration with pursuit teamsGraphic design experience or strong visual design sense preferred, with ability to create polished, visually consistent, high-quality proposal layoutsCoordinate and integrate technical content from subject‑matter experts, ensuring accuracy, consistency, and alignment with the pursuit strategyTrack proposal progress and communicate status to pursuit teams and leadership, escalating risks to deadlines or quality when neededProduce high‑quality print and electronic documents. Perform initial written and graphic QA/QC on all proposals, qualifications packages, and interview materials before manager/director review – also ensuring full compliance with RFQ/RFP requirements, including formatting, forms, and submission protocolsCoordinate and support interview preparation, including slide development, messaging alignment, and providing feedback/coaching to presentersConduct debriefs after submissions to identify wins, gaps, lessons learned, and opportunities for continuous improvementHelp identify, support and implement process improvements, templates, and tools to enhance proposal efficiency and qualityHelp enforce standardization of workflows and best practices across the marketing/proposal functionServe as a resource for proposal best practices across teamsSkills5+ years' experience working in proposal management for AEC industry and/or professional services firmBachelor's degreeProficient in Adobe Creative Cloud applications, including InDesignDegree in in Marketing, Graphic Design, Communications, Journalism, English, or other appropriate degreeUnderstanding of, or interest in, the energy engineering/sustainability industryStrategic thinking and ability to align proposals with client goals and win themesExperience leading proposal schedules, outlines, and review cyclesStrong time management skills, with the ability to hold team members accountable and consistently track and follow up on action itemsProblem-solving skills, especially under tight deadlinesFamiliarity with pursuit strategy, positioning, and competitive differentiationExperience in marketing/proposal preparation role with a professional services firmExceptional written communications and editing skillsAbility to work with a variety of personalities within a flexible schedule to drive internal schedules and ensure deadlines are metAbility to work in a fast-paced, deadline driven and energizing environment while consistently producing collateral and support material of exceptional qualityStrong attention to detail with strong quality control and compliance oversightTalented in translating highly technical information into clear and concise written communications and for producing multi-page documents that are thoughtful, highly organized, logical, and easy to understandProficiency in customer relationship management systems like Salesforce is a plusA positive, can-do attitudeBenefitsShort-term cash incentives, subject to plan requirements.Health Care Benefits: Medical, Dental, Vision; Wellness incentivesRetirement BenefitsTime off and Leave: Paid vacation days, up to 15 days; paid sick days, up to 5 days; paid personal leave, up to 5 days; paid holidays, up to 13 days; birth and adoption leave; parental leave; family and medical leave; bereavement leave; jury duty leave; military leave; purchased vacationDisability: Short-term and long-term disabilityLife Insurance and Accidental Death and DismembermentTax-Advantaged Accounts: Health Savings Account; Health Care Spending Account; Dependent Care Spending AccountTuition AssistanceCompany OverviewCarrier is the provider of intelligent climate and energy solutions. It was founded in 1902, and is headquartered in Palm Beach Gardens, Florida, USA, with a workforce of 10001+ employees. Its website is https://www.corporate.carrier.com.