[Remote] Sales Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Insurance Marketing Hub is a fast-growing marketing organization serving life and health insurance agencies. They are seeking a Sales Administrative Assistant to support sales and marketing operations, manage client interactions, and ensure smooth project execution.ResponsibilitiesSupport the sales team with scheduling, order processing, client onboarding, and follow-upsManage tracking documents, generate performance reports, and keep client accounts organized and up to dateMonitor incoming inquiries, vet prospects, and assist in preparing materials for sales team reviewFollow up on outstanding items with guidance from the relevant team leadsServe as the primary point of contact for clients through the full seminar process — we handle everything from kickoff to execution, so clients show up ready to present and nothing else is their problemCoordinate with internal production and marketing teams to ensure all materials, assets, and deliverables are produced and delivered on scheduleLead client intake meetings, take notes, and manage all pre-event preparation end to endKeep communication flowing between clients and internal teams so every project stays on track and clients always know where things standHandle pre-event logistics including materials ordering, shipping, travel coordination, and vendor communicationMake sure everything arrives on time, nothing gets missed, and the team shows up fully preparedTrack deadlines and confirm materials are returned accurately after each eventSkills2+ years in admin, sales support, or event/project coordination — You've done this kind of work before and know how to stay organized under pressureStrong written communication and professional follow-through — You write clearly, respond promptly, and clients feel taken care of when they work with youComfortable with the tools we use — Google Workspace, Microsoft Office, Dropbox, Monday.com, and CRM or order management platforms. You don't need to know all of them but shouldn't need hand-holding on the basicsHigh attention to detail with the ability to juggle multiple priorities — Things move fast here. You need to track a lot at once without dropping the ballSelf-directed with a sense of urgency — You take ownership of your work, flag problems before they become fires, and don't need to be chased to get things doneExperience working remotely on a small, fast-moving teamProven ability to own projects end-to-end with minimal oversightBackground in sales support or marketing operations — you understand the rhythm of a sales-driven environmentCompany OverviewIMH isn’t your average lead provider. It was founded in undefined, and is headquartered in Richmond, VA, US, with a workforce of 2-10 employees. Its website is https://www.insurancemarketinghub.com/.