[Remote] Research Finance Coordinator

Note: The job is a remote job and is open to candidates in USA. American Oncology Network is dedicated to advancing cancer treatment through innovative clinical trials. The Research Finance Coordinator will support the financial operations of clinical research by managing budgets, invoicing, and financial reporting to ensure compliance and successful execution of research studies.ResponsibilitiesSet up and maintain budgets in the Clinical Trial Management System (CTMS) and ensure alignment with contract terms and payment schedulesReview and track patient visit activity, study milestones, and billable events within the CTMS for accurate invoicingReconcile clinical trial revenue and expenses to ensure appropriate allocation and accurate reportingSupport the negotiation and review of clinical trial budgets to ensure fair market value and adequate cost recoveryGenerate and submit sponsor invoices in accordance with executed clinical trial agreements and payment termsTrack sponsor payments and ensure timely receipt of funds; follow up on outstanding invoicesMaintain detailed financial documentation to support all billing and payment activitiesCollaborate with the finance team to post payments, resolve discrepancies, and perform month-end reconciliationPrepare monthly or quarterly financial reports for clinical research leadershipEnsure all trial-related financial activities comply with applicable regulations (FDA, OHRP, ICH-GCP) and institutional policiesSupport internal and external audits by maintaining complete and accurate financial recordsWork closely with clinical research leadership and clinical research coordinators to ensure financial accuracy and complianceServe as the liaison between sponsors, contract research organizations (CROs), and the clinical research finance departmentProvide guidance to research staff on CTMS data entry related to billing, milestone tracking, and financial reconciliationParticipate in process improvement initiatives to streamline clinical research financial workflowsSkillsBachelor's degree in Accounting, Finance, Business Administration, Health Administration, or a related field (required)Equivalent work experience in clinical research finance may be considered in lieu of degree2–5 years of experience in clinical research financeExperience with Clinical Trial Management Systems (e.g., Clinical Conductor, OnCore, RealTime CTMS, or similar)Prior experience in sponsor invoicing, accounts receivable, and post-award grant or contract managementBenefits30 hours/week schedule (no evenings, weekends or major holidays) giving you more time for what matters most!We offer a generous salary along with a comprehensive PTO package, 6 paid holidays, and 2 "Floater" holidays to enjoy.A benefits package to ensure you and your loved ones are covered.We support your personal and professional growth with tuition reimbursement programs.Secure your future with our 401K matching contributions.We care about your overall well-being, offering resources through AON's WellBeing program to promote a healthy work-life balance.Company OverviewAmerican Oncology Network provides support and ancillary services for oncologist and cancer patients. It is a sub-organization of Cancer & Blood Specialists of Arizona. It was founded in 2017, and is headquartered in Fort Myers, Florida, USA, with a workforce of 1001-5000 employees. Its website is https://www.aoncology.com/.