[Remote] Research Administrator

Note: The job is a remote job and is open to candidates in USA. Duke University School of Medicine is a prestigious institution focused on advancing medical research. The Research Administrator will perform pre- and award management activities to support the development and submission of research proposals, ensuring compliance with university policies and federal regulations.ResponsibilitiesAssist PIs and Grant Managers in the development and submission of accurate proposal budgets and compliant proposal materials by interpreting sponsor guidelines, University policies and Federal regulationsReview applications for institutional risk issues, accuracy, correct rates, and allowability of items proposedFacilitate changes when issues are identifiedReview the application to ensure that non-central approvals, appropriate clearances and required compliance approvals (such as human subjects, laboratory animals, export controls, COI, or biohazardous materials) have been obtained for the projectEnsure that all required documentation for subcontractors is complete prior to submission of the proposalReview the proposal to ensure the completed proposal package meets sponsor submission standards, including electronic system requirements for each sponsorEnsure that applications are submitted in a timely mannerReview the NOA or other awarding mechanism terms and conditions and note changes, additional terms, etcCommunicate with the project’s PI or designated administrator on issues related to the awardRequest and review revised budgets if neededReview award and project for compliance requirementsInitiate/approve account set-up for new projectsProcess awards in a timely manner; notify TBS of new awards and notify department administrators that an award has been receivedAct as a liaison between sponsors and investigators during a project to resolve issues or make prior approval requestsCommunicate with the project’s PI or designated administrator on award issuesReview re-budgets, CAS, no-cost extensions, carryover requests, closeout requests, prior approval requests, residual balance requests and other award management actionsCoordinate and review project close-outKeep up-to-date of changes involving internally and externally imposed policies and proceduresAct as a resource for any compliance questions/issues using existing knowledge, experience and available resources (e.g., sponsor regulations, University policies) for supporting and/or providing guidance within ORA and the SOM’s research communitySpecial projects/initiatives as identified by department leadershipSkillsPre- and/or awards management experience is essentialEducation - Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree programExperience - No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific positionTraining - Successful completion of required department training such as GC 101& 201 Introduction to Research, Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is requiredSuccessful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start dateThe expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review processUpon successful completion of expected training, the employee must maintain Research Administration Academy (RAA) certification by completing continuing education requirementsResearch or grants education and/or certification is preferredBenefitsComprehensive and competitive medical and dental care programsGenerous retirement benefitsA wide array of family-friendly and cultural programsCompany OverviewDuke University is a private research university providing undergraduate and postgraduate education in medicine and other disciplines. It was founded in 1838, and is headquartered in Durham, North Carolina, USA, with a workforce of 10001+ employees. Its website is http://www.duke.edu.Company H1B SponsorshipDuke University has a track record of offering H1B sponsorships, with 274 in 2025, 232 in 2024, 202 in 2023, 195 in 2022, 148 in 2021, 121 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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