[Remote] Remote Legal Billing & Collections Specialist

Note: The job is a remote job and is open to candidates in USA. Mayersohn Law Group, P.A. is an AV-rated law firm specializing in litigation, seeking an experienced Legal Billing & Collections Specialist. This role involves overseeing the entire billing and collections process, ensuring accuracy, compliance, and professionalism in a fast-paced law firm environment.ResponsibilitiesReview daily time entries for accuracy, completeness, and grammar and spelling errorsReview attorney and legal staff time entries before billing to ensure descriptions are clear, accurate, and client-friendly, with sufficient detail to support the value of the work performed and reduce client billing questionsCommunicate with attorneys to ensure timely corrections and proper entry complianceGenerate and revise pre-bills in ClioHelp maintain a smooth, deadline-driven billing process through proactive follow-throughPrepare and finalize invoices in compliance with billing guidelinesEnsure proper delivery of invoices no less than every two weeks and track confirmation of receipt by the proper partyEnsure invoices are accurate, timely, and presented in a professional formatMaintain billing records with a strong attention to detail and consistencyProcess payments by credit card, wire, and checkMonitor trust and retainer balances and post in compliance with trust-accounting rules, where applicableHandle chargebacks, disputes, refunds, and adjustments with approvalMaintain organized records and exercise sound judgment in financial handlingTrack outstanding balances and conduct collections professionallySupport monthly reporting and reconciliationFollow up with clients in a respectful, clear, and professional mannerHelp keep accounts current through consistent communication and organized tracking systemsMeticulous with accounting and client payment entriesRespond to billing inquiries and resolve discrepancies efficientlyCollaborate with attorneys and staff to address account issuesMaintain accurate billing records and support firm-wide financial organizationCommunicate clearly, professionally, and with a strong sense of accountabilitySkillsLegal billing experience (required)Legal collections experience with FDCPA knowledge (required)Hands-on experience billing directly in Clio (required)Understanding of basic accounting and trust accountingProficient with legal billing software, timekeeping systems, and Microsoft OfficeStrong attention to detail, accuracy, and communication skillsHighly organized and able to work independentlyReliable, responsive, and comfortable working in a deadline-driven environmentProfessional and discreet in both client and internal communicationsSolution-oriented thinker who addresses challenges constructivelyBenefitsThe flexibility of working remotely as an independent contractorCompany OverviewMayersohn Law Group, P.A. It was founded in 2000, and is headquartered in Fort Lauderdale, Florida, USA, with a workforce of 11-50 employees. Its website is https://www.mayersohnlaw.com/.