[Remote] Records & Information Governance Analyst
Note: The job is a remote job and is open to candidates in USA. Dykema Gossett PLLC, a leading national law firm, is seeking a Records & Information Governance Analyst to coordinate essential functions of their Records & Information Governance team. The role involves file management, data access requests, and ensuring compliance with records retention policies.
Responsibilities
• Creating files and inserts for any relevant offices, following established procedures
• Sending files off-site, keeping them updated in Records Management System, and retrieving files from off-site storage upon request
• Keeping track of official files and their contents, whether in electronic or paper form
• Saving correspondences regarding transfers and departures into the Firm Document Management System (DMS)
• Participates in file transfer requests, paper and electronic, including accurate documentation, records management software tracking, and data entry in Chicago as well as other offices as assigned
• Collaborates with other members of the RIG Transfer Team on importing and exporting electronic client matter data
• Responds to queries from attorneys and staff regarding the use of the RMS and DMS, including but not limited to file location, folder structure, and organization
• Works independently with oversight from the department leadership, and takes responsibility for special projects as assigned
• Participates in the purging of files in accordance with Firm Procedures, file closing, and retention
• Comply with Firm policies, procedures, and workflows relating to information storage and governance, and assist with communicating these standards to Firm personnel
• Ensuring the appropriate deletion of files that have met retention
• Strong communication skills, able to anticipate needs, and exercise independent judgment
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, and meet deadlines with shifting priorities
• Capability to utilize the Firm’s records management application at an expert level in addition to performing research, reporting, and troubleshooting
Skills
• One to two years of post-high school training or equivalent work experience
• Minimum of one (1) to three (3) years of recent information governance and records management experience
• Good communication skills, including verbal and written, as well as organizational skills
• Attention to detail and accuracy
• Must be self-motivated and able to work independently
• Working knowledge of computer software such as e-mail, word processing, and data entry
• Ability to lift and transport moderate to heavy (30-50 pounds) lifting, stooping, and bending
• Strong attention to detail, organizational skills, and the ability to handle multiple projects
• Absorb and implement policies/procedures quickly and can subsequently make suggestions on how to streamline department processes
• Prior Records Management System and Document Management System experience
• Experience in NetDocuments
• Experience in FileTrail
• Experience working in a law firm or corporate legal environment
Benefits
• Competitive health, dental, and vision insurance plans
• Flexible paid time off (PTO)
• Holiday leave
• Retirement savings plan with profit sharing for eligible employees
• Flexible spending programs
• Health savings account
• Commuter benefits
• Personal and parental leave programs
• Wellness programs
• Access to mental health support
• Professional development programs
• Supportive and inclusive workplace culture
• Various employee discounts and perks
Company Overview
• You should expect more from your law firm than only excellent legal counsel. It was founded in 1926, and is headquartered in Detroit, Michigan, USA, with a workforce of 501-1000 employees. Its website is http://www.dykema.com.
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Responsibilities
• Creating files and inserts for any relevant offices, following established procedures
• Sending files off-site, keeping them updated in Records Management System, and retrieving files from off-site storage upon request
• Keeping track of official files and their contents, whether in electronic or paper form
• Saving correspondences regarding transfers and departures into the Firm Document Management System (DMS)
• Participates in file transfer requests, paper and electronic, including accurate documentation, records management software tracking, and data entry in Chicago as well as other offices as assigned
• Collaborates with other members of the RIG Transfer Team on importing and exporting electronic client matter data
• Responds to queries from attorneys and staff regarding the use of the RMS and DMS, including but not limited to file location, folder structure, and organization
• Works independently with oversight from the department leadership, and takes responsibility for special projects as assigned
• Participates in the purging of files in accordance with Firm Procedures, file closing, and retention
• Comply with Firm policies, procedures, and workflows relating to information storage and governance, and assist with communicating these standards to Firm personnel
• Ensuring the appropriate deletion of files that have met retention
• Strong communication skills, able to anticipate needs, and exercise independent judgment
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, and meet deadlines with shifting priorities
• Capability to utilize the Firm’s records management application at an expert level in addition to performing research, reporting, and troubleshooting
Skills
• One to two years of post-high school training or equivalent work experience
• Minimum of one (1) to three (3) years of recent information governance and records management experience
• Good communication skills, including verbal and written, as well as organizational skills
• Attention to detail and accuracy
• Must be self-motivated and able to work independently
• Working knowledge of computer software such as e-mail, word processing, and data entry
• Ability to lift and transport moderate to heavy (30-50 pounds) lifting, stooping, and bending
• Strong attention to detail, organizational skills, and the ability to handle multiple projects
• Absorb and implement policies/procedures quickly and can subsequently make suggestions on how to streamline department processes
• Prior Records Management System and Document Management System experience
• Experience in NetDocuments
• Experience in FileTrail
• Experience working in a law firm or corporate legal environment
Benefits
• Competitive health, dental, and vision insurance plans
• Flexible paid time off (PTO)
• Holiday leave
• Retirement savings plan with profit sharing for eligible employees
• Flexible spending programs
• Health savings account
• Commuter benefits
• Personal and parental leave programs
• Wellness programs
• Access to mental health support
• Professional development programs
• Supportive and inclusive workplace culture
• Various employee discounts and perks
Company Overview
• You should expect more from your law firm than only excellent legal counsel. It was founded in 1926, and is headquartered in Detroit, Michigan, USA, with a workforce of 501-1000 employees. Its website is http://www.dykema.com.
Apply tot his job
Apply To this Job