[Remote] Real Estate Administrative Assistant (Job ID: BRATIA1R)

Note: The job is a remote job and is open to candidates in USA. InsideOut is a company specializing in real estate services focused on REO properties and probate-related transactions. They are seeking a highly organized Administrative Assistant to provide operational support to a busy real estate broker, managing administrative processes, coordinating property-related tasks, and maintaining client communications.ResponsibilitiesHandle a wide range of administrative tasks related to real estate transactions and property managementAssist with preparing and typing reports such as Broker Price Opinions (BPOs)Organize documentation and maintain accurate records related to properties and transactionsSupport the preparation and submission of reports, photos, and required documentation through client portalsMaintain and update registrations with existing clients, such as banks and asset managersAssist with registering the business with new clients to expand potential property assignmentsEnsure profiles, credentials, and required documentation remain current with all platforms and clientsTrack insurance documentation and other required compliance informationMonitor property-related timelines and ensure inspections and required tasks are completed on scheduleCoordinate with inspectors and vendors to ensure property inspections are ordered and completedUpload inspection results, documentation, and photos into the appropriate systems and portalsHelp identify and escalate property issues such as maintenance needs or damage so appropriate actions can be takenReview and organize incoming emails to identify time-sensitive property updates and transaction changesSend communications to agents or stakeholders when updates occur, such as when a property goes under contractProvide instructions related to tasks such as earnest money deposits or transaction updatesSupport general communications related to property coordination and transaction updatesAssist in documenting processes and procedures that are currently managed internallyHelp organize operational workflows into written documentation and internal process guidesContribute to building structured SOPs that can support future team growth and trainingAssist with managing leads related to probate real estate opportunitiesHelp organize information related to estates, attorneys, and potential clientsSupport follow-up communication with prospects interested in probate servicesSkillsC1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFTHands-on experience working with REO properties, foreclosure processes, BPOs, or asset management workflowsExperience working with REO properties or foreclosure-related real estate processesStrong organizational skills with the ability to manage multiple tasks and deadlines simultaneouslyExcellent written and verbal English communication skillsAbility to work with email, documentation, and online systems to manage property-related tasksStrong attention to detail when handling documentation, inspections, and client requirementsAbility to work independently and remain proactive without needing constant supervisionComfortable handling time-sensitive tasks and responding quickly to urgent updatesStrong problem-solving skills and the ability to think through situations when unexpected issues ariseExperience supporting probate real estate transactions or estate-related property salesExperience working with property inspection processes and documentationBilingual English and Spanish communication skillsCompany OverviewInside Out empowers growth-focused small businesses with elite support services that drive scale, boost margins, and reclaim valuable time. It was founded in 2015, and is headquartered in Los Angeles, CA, US, with a workforce of 51-200 employees. Its website is https://www.insideoutva.com?el=LI.