Remote Property Showing Coordinator

Remote Showing Coordinator (Residential Property Management) Location: Remote (DFW-focused portfolio) Company: Rental Doors LLC Employment Type: Part-time to Full-time (flexible, based on volume) About Rental Doors LLC Rental Doors LLC is a Dallas–Fort Worth–based residential property management company built by property owners, for property owners. We focus on efficient leasing, strong communication, and disciplined operations—particularly in single-family and small multifamily homes. We are growing carefully and are looking for a Remote Showing Coordinator to manage leasing activity and tenant communication across our portfolio. Role Overview The Remote Showing Coordinator is responsible for coordinating property showings, responding to leasing inquiries, and managing applicant flow, all remotely. This role is not field-based and does not require conducting in-person showings. You will work closely with self-showing technology, lockbox systems, vendors, and prospective tenants to ensure vacant properties are leased quickly and professionally. Key ResponsibilitiesLeasing & Showings • Respond promptly to inbound calls, texts, and emails from prospective tenants • Schedule and coordinate self-guided and agent-assisted showings • Provide clear instructions for access (lockboxes, smart locks, showing platforms) • Confirm appointments and follow up with prospects after showings Applicant Coordination • Pre-screen applicants for basic qualification criteria • Guide applicants through the application process • Answer questions related to property features, rent, and next steps • Track application status and communicate updates clearly Listing & Availability Management • Keep property availability and showing instructions up to date • Coordinate with internal team and vendors to confirm readiness • Flag issues that may slow leasing (cleaning delays, access problems, signage issues) Systems & Documentation • Log all activity accurately in property management software (Buildium or similar) • Maintain clear notes on prospects, showings, and applicant interactions • Ensure communication is professional, documented, and timely What This Role Is NOT • ❌ No in-person showings • ❌ No rent collection or bookkeeping • ❌ No maintenance dispatch or repair coordination • ❌ No sales quotas or cold outreach This is an operations-focused leasing support role, not a sales role. Required Qualifications • Prior experience in property management, leasing, or real estate coordination • Strong written and verbal communication skills • Comfortable handling high volumes of text, email, and phone inquiries • Highly organized and detail-oriented • Able to work independently and follow clear processes • Reliable internet and quiet work environment Preferred (Nice to Have) • Experience with Buildium, AppFolio, or similar PM software • Familiarity with self-showing platforms (Rently, Tenant Turner, ShowingTime, etc.) • Experience leasing single-family homes or Class B/C properties • Understanding of Fair Housing guidelines Schedule & Compensation • Flexible schedule with coverage required during peak leasing hours • Compensation based on experience and workload (hourly or per-showing model) • Opportunity to grow into a larger operations role as portfolio scales Why Join Rental Doors • Remote-first, process-driven environment • Clear scope and expectations • Growing company with long-term vision • Opportunity to help shape scalable leasing operations from the ground up Job Types: Part-time, Contract Pay: $15.00 - $29.30 per hour Expected hours: 1 per week Work Location: Remote Apply tot his job