[Remote] PROJECT / OPERATIONS COORDINATOR & ESTIMATOR – EA (INDIA/PHILIPPINES)

Note: The job is a remote job and is open to candidates in USA. Hirani Engineering & Land Surveying is seeking a highly organized and detail-oriented Project / Operations Coordinator & Estimator to support the day-to-day operations of their Material Testing & Special Inspections (MTSI) Department. This role is responsible for coordinating proposals, project initiation, inspection scheduling, reporting workflows, documentation control, and project tracking activities across multiple active projects.ResponsibilitiesPrepare and compile proposals, fee schedules, scope summaries, and support documentation based on client requests and project requirementsAssist with estimating coordination for material testing and special inspection servicesMaintain proposal logs and track submissions, approvals, revisions, and follow-upsCommunicate with clients regarding proposal clarifications, revisions, and supporting documentationCoordinate internally with project managers and department leadership regarding proposal requirements and pricing updatesPrepare Project Initiation Sheets for newly awarded projectsSet up and organize project folders, documentation systems, and internal tracking logsEnsure project-related information is accurately documented and distributed internally, including: Client contacts, Scope of work, Required certifications, Scheduling requirements, Project documentation requirementsCoordinate daily and weekly inspection schedules based on: Client requests and priorities, Inspector’s availability, Required certifications and qualificationsCoordinate emergency requests, cancellations, schedule changes, and staffing adjustmentsMaintain communication between clients, inspectors, project managers, and department leadership to ensure proper project coverage and operational efficiencyAssist with monitoring staff utilization and workload distributionMaintain and update monthly scheduling spreadsheets and project tracking logsTrack active projects, staffing assignments, and upcoming inspection needsSupport operational planning efforts by identifying scheduling conflicts or resource gapsAssist leadership with reporting and operational tracking metricsReview Daily Job Reports (DJRs) for completeness, accuracy, and proper documentationVerify project information, inspection details, labor hours, and supporting notes prior to submission or filingFollow up with inspectors regarding missing information, discrepancies, or corrections as neededEnsure reporting is completed in accordance with company procedures and client requirementsReview field inspection reports daily to ensure compliance with company standards and project requirementsCoordinate with inspectors regarding revisions, missing information, report corrections, and clarification of field observationsEnsure reports are finalized and issued in a timely mannerAssist with maintaining report tracking and document control processesMaintain and organize project-related documentation, including: NCR logs and supporting documentation, Inspection tracking logs, Project correspondence, Project records and supporting filesEnsure document control and filing procedures are consistently followedAssist with preparation and organization of documentation for audits, project closeouts, and client requestsSkillsAssociate or bachelor's degree preferred in Construction Management, Engineering Technology, Business Administration, or related fieldExperience in construction, engineering, material testing, special inspections, laboratory operations, project coordination, or scheduling preferredStrong organizational, administrative, and multitasking abilitiesProficiency in: Microsoft ExcelProficiency in: Microsoft WordProficiency in: Scheduling software and document management systemsStrong written and verbal English communication skillsAbility to manage multiple projects and deadlines simultaneouslyStrong attention to detail and problem-solving abilitiesAbility to work effectively in a fast-paced operational environmentAbility to work hours aligned with U.S. Eastern Time operations as neededPrior experience supporting Material Testing & Special Inspections operationsFamiliarity with construction documentation, inspection reporting, or laboratory reporting workflowsExperience coordinating field personnel, schedules, and operational logisticsUnderstanding of NYC construction or inspection environments is a plusCompany OverviewHirani Engineering & Land Surveying, D.P.C., based in Jericho, New York, was formed in 1991. It was founded in 1991, and is headquartered in Hicksville, New York, USA, with a workforce of 51-200 employees. Its website is https://www.hiranigroup.com/.