[Remote] Program Manager, Fellowship & Programs Recruitment

Note: The job is a remote job and is open to candidates in USA. Activate is a company that empowers scientists and engineers to bring their research to market through the Activate Fellowship. The Program Manager, Fellowship & Programs Recruitment will be responsible for attracting top science entrepreneurs, managing recruitment strategies, and fostering relationships within the innovation ecosystem.ResponsibilitiesPartner with the Program and Development teams to develop and refine recruitment strategies using data insights and experimentationExecute recruitment campaigns end-to-end, including hosting informational webinars, supporting marketing outreach, and representing Activate at campus visits and conferencesServe as a primary point of contact for prospective applicants, providing timely, thoughtful support via email, virtual meetings, and virtual office hoursDrive the recruitment funnel to ensure a robust pool of high-quality applicationsCollaborate with staff, partners, and fellows to develop compelling recruitment materials and toolkits that extend outreach effortsUse live and retrospective recruitment data dashboards to set and adapt strategyHire, onboard, and manage a seasonal recruitment intern to help execute on activities from July-OctoberDevelop and maintain relationships across the innovation ecosystem, connecting potential applicants with relevant networks and resourcesSupport and participate in events that strengthen community engagement and expand recruitment reachWork closely with program staff to identify and activate recruitment opportunities at universities, labs, and ecosystem eventsTrack and manage applicant pipeline data to ensure strong, diverse candidate pools aligned with priority technical areasContribute to the development of shared fellowship resources and materialsLead and participate in cross-team meetings to ensure alignment, clarity, and timely information sharingAdditional project support/management as assigned. For example, this role might lead execution of Finalist Week, an annual event in the Spring that brings together Activate staff, selection committees and subject matter experts for a week of presentations by finalistsServe as a connector across teams, sharing best practices and ensuring consistency in recruitment effortsOversee logistics, timelines, budgets, and documentation for recruitment-related activitiesLead on evaluation and continuous improvement efforts, using data and feedback to strengthen program design over timeSkills4-6 years of program management, fellowship management, or related experience (experience with, science, engineering, or fellowship programs a plus)Strong event and logistics planning and execution skills; proven ability to manage complex projects with multiple stakeholdersExcellent relationship-building and communication skills; comfortable engaging with diverse stakeholders from scientists to investorsFluent with data outputs: can read dashboards, review reports, connect to reality on the ground, and ask good questions. Able to use data to tell stories, set priorities, align stakeholders, and surface opportunitiesConversant with software tools—project management, data management, customer relationship management, applicant tracking systems, or surveys—and is willing to learn othersHighly organized, proactive, and detail-orientedHas experience representing an organization at events, and ability to travel domestically and internationally (up to 25%)BenefitsProfessional development$2,000 in annual wellness fundsFlexible paid time offHealthcare coverage for employees and dependents, with 90–100% of premiums coveredThe opportunity to join a retirement plan with a 3% match beginning after 3 months at ActivateCompany OverviewActivate empowers entrepreneurial scientists and engineers to transform their research into world-changing products and businesses. It was founded in 2016, and is headquartered in Berkeley, California, USA, with a workforce of 11-50 employees. Its website is https://www.activate.org/.