[Remote] People Operations Specialist

Note: The job is a remote job and is open to candidates in USA. Vanta is a company focused on enhancing security and trust for businesses. They are seeking a People Operations Specialist to manage HR systems, ensure data integrity, and streamline workflows while collaborating with cross-functional teams to improve the employee experience.ResponsibilitiesSystem Administration: Maintain our core HR systems (e.g., HRIS, performance platforms, onboarding tools, etc.)Data Integrity & Reporting: Own the accuracy, confidentiality, and integrity of employee dataAutomation & Workflow Optimization: Identify manual processes and proactively build scalable solutions using automation and integrations across tools. Translate complex business needs into efficient, repeatable processesEmployee Lifecycle Administration: Process key employment changes — including new hires, terminations, promotions, transfers, etc — ensuring timely and accurate updates across People systems and cross-functional stakeholdersUS Immigration Administration: Serve as the day-to-day owner of US visa processes, including H-1B transfers, PERM applications, and other employment-based immigration filings — partnering closely with external and internal counsel and cross-functional stakeholders to ensure timely, compliant executionPolicy & Documentation Ownership: Maintain and update People policies, process documentation, and system configurations to ensure accuracy and accessibility. Serve as a day-to-day resource for People systems questions and troubleshooting across our HR tech stackCompliance & Audits: Ensure system configurations and data meet compliance requirements (e.g., I-9s, security and compensation audits, employment verifications). Lead audit data pulls and documentation supportTeammate Experience: Serve as a resource to employees through our ticketing system — answering questions and resolving issues related to HR systems, data updates, and process flows with clarity and careSkills2-3 years' People Ops experience in a high growth, fast-paced environmentStrong interest in HR systems, data, and operations, with prior experience working in HRIS or related systems (e.g., HiBob, Workday, Ashby, Culture Amp, etc.)Excellent attention to detail and a strong sense of data integrityAbility to build scalable systems and automate repetitive processes using tools and integrationsAble to navigate ambiguity and shifting priorities with a bias for action – bringing structure and clarity to issues that don't come with a playbookComfortable managing sensitive data with a high degree of discretion and confidentialityStrong problem-solving skills, operational rigor, and project management chopsClear, effective written and verbal communication — able to collaborate across teamsExperience or openness towards building with AIProficiency with G-Suite, Slack, Zoom, and general aptitude for learning new software quicklyMust be authorized to work in the U.S. without the need for current or future employer sponsorshipOpen to using AI to amplify their skills and strengthen their work - demonstrating curiosity, a willingness to learn, and sound judgment in applying AI responsibly to improve efficiency and impactBenefitsIndustry-competitive salary and equityComprehensive medical, dental, and vision coverage, with 100% of employee-only benefit premiums covered for most medical plans16 weeks paid Parental Leave for all new parentsHealth & wellness stipendRemote workspace, internet, and cellphone stipendCommuter benefits for team members who report to the SF and NYC officeFamily planning benefitsMatching 401(k) contribution with immediate vestingFlexible PTO policy, plus 80 hours of Sick Time11 company-paid holidaysVirtual team building activities, lunch and learns, and other company-wide events!Company OverviewVanta is a trust management platform that automates compliance and risk management. It was founded in 2018, and is headquartered in San Francisco, California, USA, with a workforce of 1001-5000 employees. Its website is https://vanta.com.