[Remote] Operations & Finance Manager

Note: The job is a remote job and is open to candidates in USA. Evermore For All is a nonprofit dedicated to improving the lives of bereaved individuals through research and social change. The Operations & Finance Manager will provide essential administrative and financial operations support, ensuring the organization maintains financial rigor and well-organized systems during a pivotal growth period.ResponsibilitiesCoordinate Board and executive team meetings, including scheduling, materials preparation, agenda setting, minute-taking, and follow-upMaintain accurate, confidential organizational records, databases, and shared files with version control and access protocolsRespond to general inquiries via phone and email, routing appropriately to leadership or program teamsAssist with program and event coordination, including vendor communications and attendee logisticsSupport grant-related reporting, documentation, and compliance deadlines as directed by leadershipMaintain Evermore’s donor management system with accurate, current contact informationOther duties as assigned to support organizational operationsCollect, categorize, and upload all receipts and expenses to the tracking system within 48 hours of incurrenceProcess 1099 contractor and vendor invoices, verifying deliverables against contracts and matching invoices to purchase orders before forwarding to the Executive Director for approvalMaintain a current list of all outstanding invoices and payments due; provide weekly summaries to leadership for cash flow planningProcess routine vendor invoices, reimbursement requests, and check requests; coordinate with the accounting team on GL coding and reconciliationMaintain a centralized contract registry for all 1099 contractors, vendors, and service providers; ensure all agreements are signed before work begins; track contract milestones and deliverables; flag scope changes or budget variances immediatelySkills2–3 years of administrative or office support experience, preferably with nonprofit organizations or small teamsDemonstrated experience processing invoices, tracking expenses, and supporting financial administrationExperience managing contracts, vendor agreements, or legal file systemsProven ability to manage calendar logistics, prepare meeting materials, and take accurate minutesHighly organized and detail-oriented, with experience handling confidential and sensitive informationExcellent written and verbal communication skillsProficiency with Microsoft Office, Google Workspace, and comfort learning new software systemsSelf-directed and able to manage multiple competing priorities independentlyExperience working with multiple 1099 contractors or vendors simultaneouslyExperience with platforms such as QuickBooks, Bill.com, and CRM systemsNonprofit financial management or grant administration experienceEvent planning or program coordination experienceBenefitsPart-time, 1099 contract position15–25 hours per weekPrimarily remote with flexibility for in-person meetings and Board eventsCompany OverviewWe are a U.S.-based nonprofit offering data-driven support to bereaved families and advocating for policy improvements to increase inclusive, accessible care to grieving Americans It was founded in 2014, and is headquartered in Washington, DC, US, with a workforce of 2-10 employees. Its website is http://www.evermore.org.