[Remote] Operations Coordinator, Patient Care Services

Note: The job is a remote job and is open to candidates in USA. University of Maryland Medical System is a nationally recognized academic medical center located in downtown Baltimore. The Operations Coordinator facilitates departmental operations within Patient Care Services, supporting project planning, data analysis, and financial monitoring to ensure smooth operations.ResponsibilitiesAssist in planning, developing, and coordinating projects within Patient Care Services, including scope identification, budget preparation, and tracking progress and deadlinesWork independently to develop work plans, synthesize data, analyze outcomes, and prepare reports for ongoing process and outcome reviewSupport managers and directors in collecting and evaluating financial and statistical data; monitor expense accounts and assist with projections and financial summariesLiaise with vendors, third-party agencies, and outside consultants; process relevant paperwork and submit expenditure requests and vendor invoices as neededEnsure timely completion of biweekly timekeeping activities; monitor and maintain staff schedules and payroll records in compliance with UMMC policiesAnalyze Kronos and ANSOS patterns and collaborate with managers to implement process improvements; generate routine time and attendance reportsEnter charges into the STAR billing system accurately and reconcile against source documents; investigate and resolve discrepanciesMonitor department compliance reports including employee health requirements, evaluations, licensure, and certifications; assist managers with quality and safety reporting as neededSkillsBachelor's Degree in Business, Finance, Accounting, Health Care Administration, or a related field required OR Equivalent years of work experience may be substituted for education on 1:1 basisHighly effectively oral and written communication skills are required in order to work with diverse levels of management and clinical staff, both inside and outside of the organizationStrong interpersonal communications and team building skillsKnowledge of business terminology, spelling, punctuation and grammarProficiency in standard computer applications including MS Office suite applications (graphics, database, word-processing, and presentation software), use of related peripheral equipment, and the ability to learn project-related softwareAbility to understand, analyzes, synthesize and manage highly complex informationAbility to work collegially within complex systems, take initiative to appropriately identify resources, and maintain a mature and professional working environment. Sensitivity to internal political issues and confidentiality are requiredCritical thinking and time management skills is a mustAbility to work effectively and improvise when approached with immediate deadlines and unprompted changes to project planHealthcare related experience preferredBenefitsReview the 2025-2026 UMMS Benefits GuideCompany OverviewThe University of Maryland Medical System (UMMS) was created in 1984 when the state-owned University Hospital became a private, nonprofit organization. It was founded in 2002, and is headquartered in Baltimore, Maryland, USA, with a workforce of 10001+ employees. Its website is https://www.umms.org/childrens/health-services/pediatric-pulmonology-allergy-sleep/breathmobile.